Office Manager/ HR Assistant

Canopy A&D•Cape Canaveral, FL

20h•$26 - $30•Onsite

About The Position

Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology. Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized. Hera Technologies (Florida), LLC (the âCompanyâ) is seeking a highly motivated Office Manager/Human Resources Assistant to join its team working in a hands-on, collaborative environment. The individual will perform the responsibilities listed below and other duties as required by the Company. The successful candidate will be a self-starter who takes responsibility for their work and possesses excellent attention to detail. This position may have direct reports.

Requirements

High school graduate or equivalent.
A minimum of two yearsâ experience as an office manager or administrative assistant plus some HR experience.
Proficiency in MS Office (Outlook, Word, Excel and PowerPoint) Knowledge of information technology systems.
Strong communication and interpersonal skills.
Self-starter and ability to work independently in a fast-paced environment.
Highly organized, detail-oriented and self-motivated with ability to multi-task.
General computer and networking knowledge.
Ability to communicate effectively in oral and written English.
Ability to learn to perform cross-functional operations.

Nice To Haves

Experience supporting HR functions within a manufacturing, aerospace, or engineering environment, with familiarity in compliance-driven processes and documentation standards.
Working knowledge of HRIS systems (UKG Ready) and proficiency in Microsoft Office Suite, particularly Excel for reporting and tracking.
Demonstrated ability to manage multiple priorities in a fast-paced, high-growth environment, with strong organizational skills and attention to detail.

Responsibilities

Manage internal requisitions for materials and supplies â approval, purchase, follow-up, input into company ERP system, review and approve invoices for payment.
Manage invoice approvals by notifying approver of process and resolve issues as needed.
Enter new contracts into ERP system as needed
Manage IT â work with outsourced vendor on maintenance and general troubleshooting, new user setup, phone system maintenance, keep inventory of electronics (phones, computers, accessories, etc.) and be point of contact for distribution of electronics, visitor management system maintenance.
Retrieve and sort incoming mail and distribute accordingly.
Write and distribute emails, memos, letters, faxes and forms.
Event planning, filing, organizing and other projects as required by Company Management.
Ensure smooth communication with employees and timely resolution to their queries.
Backup Administrative Assistant as needed.
Perform cross-functional operations.
Support 5-S and adhere to health, safety, and environmental company guidelines.
Assist in maintaining employee database, including scanning and filing confidential documents.
Assist in maintaining proper records of employee attendance and leaves
Partner with the recruiting team on hiring needs as required and support coordination for hiring activities.
Lead onboarding coordination including new hire communications, first-day logistics, and orientation support.
Coordinate orientation and training sessions for new and existing employees.
Perform cross-functional operations.