Office Manager & Executive Assistant

Probably Genetic•San Francisco, CA

7d•Hybrid

About The Position

Probably Genetic is changing the lives of patients living with severe, complex diseases. Our data platform is used by drug developers and patient advocacy groups to develop and launch treatments for these patients. Our technology discovers undiagnosed patients online, analyzes their disease state using machine learning and at-home testing, and enables compliant communication with patients. In doing so, we help patients access diagnoses, clinical trials, and treatments as early as possible. We are a tight-knit group of hard-working, ambitious problem solvers united by a mission greater than ourselves. We do well by doing right by patients. Our annually recurring revenue is growing >6x year over year, we’re profitable, and our roadmap is packed with innovations in bioinformatics, machine learning, and drug development. We are building an all-star team to help us bring our vision to life, and we want you to be a part of it. Probably Genetic has raised multiple rounds of funding from Silicon Valley’s best investors, including Threshold, Khosla, and Y Combinator, giving us the ability to pay competitive salaries, offer great benefits, and provide meaningful equity. We’re dedicated to ensuring your journey with us is unforgettable, with incredible team retreats to places like Barbados, the Alps, Mexico, Costa Rica, and Portugal, just to name a few. We are looking for an Office Manager to support our operations as well as provide support to our Executive Leadership Team.

Requirements

Highly organized and enjoy developing structured, scalable processes
Passionate about building an incredible culture that attracts the smartest minds in genetics, machine learning, and technology
Excellent communication skills, both verbal and written
2+ years of experience supporting teams in high stakes environments like startups, consulting firms, biopharma, or banks
A good person. We work with some of the most marginalized populations on the planet and empathy is key
Patient-focused and motivated to have a lasting, positive impact on humanity
Comfortable in a fast-paced, often ambiguous environment with rapid change
Action-oriented and excited to build a company from the ground up

Nice To Haves

Skilled with office management software products, including but not limited to Quickbooks, Asana, Gusto, and Bill.com
Prior experience drafting office policies

Responsibilities

Oversee Office Operations: Manage day-to-day office needs, ordering & stocking of office provisions, and working with service providers to ensure a productive work environment.
Handle Vendor Relationships: Negotiate contracts and oversee service delivery, focusing on cost-efficiency and quality.
Lead Administrative Functions: Build processes to tackle administrative tasks, from mail sorting to managing supplies and equipment.
Champion Our Culture: Organize events, including our quarterly team retreats, and manage communal areas to reflect and enhance our workplace.
Support the Team: Provide logistical support to the leadership team and assist with meeting coordination and scheduling, calendar management, crafting email responses, event planning, and guest experience on-site.
Manage Budgets: Oversee office-related spending, keeping track of expenses and budget compliance.
Facilitate Onboarding: Ensure new hires are equipped and oriented to our company's culture and practices.
Corporate Communications: Leverage social media accounts to communicate our culture externally.