Executive Assistant & Office Manager

Share • Vancouver, WA

5d • Onsite

About The Position

Share provides a wide range of services including street outreach, hunger response, emergency shelter, housing, and asset building to help people experiencing poverty, hunger, and homelessness move toward stability, housing, and self-sufficiency. Our employees are at the heart of this work. Every role contributes essential skills, knowledge, and expertise to our mission and makes a meaningful difference in the lives of the people we serve. At Share, we value the unique strengths and potential each person brings, and we are committed to a workplace grounded in collaboration, inclusivity, growth, and opportunity. If you are looking for meaningful work where your skills can make a real difference, we invite you to join our mission-driven team.

Requirements

• 3+ years supporting senior executives
• High discretion, meticulous organization, and a proactive approach to physical troubleshooting.
• Proficient in advanced computer operations, including expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to troubleshoot and optimize software functionality.
• Ability to maintain confidentiality: Adhere to strict confidentiality of staff, organization, and participant information
• Strong problem-solving skills: resourceful and able to resolve challenges while knowing when it's time to stop and ask questions or seek additional guidance.
• Knowledge of basic office functions.
• Must possess strong telephone skills.
• Must demonstrate effective communication skills by conveying necessary information accurately and effectively both orally and in writing.
• Must be detail-oriented and have strong organizational skills.
• Assure that participants, staff, volunteers and community partners are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background

Responsibilities

• Provide high-level administrative support to the CEO.
• Handle confidential communication and executive correspondence, including email and phone communications, with professional discretion.
• Serve as the liaison between CEO and internal or external partners.
• Handle board meeting logistics: Coordinate, set up, and execute all board of directors' meetings, including preparing materials, managing AV setups, and arranging catering.
• Attend all board sessions to take accurate meeting notes and distribute official minutes to stakeholders.
• Provide administrative support to projects throughout the year in partnership with the CEO, the senior leadership team, and the board.
• Support onboarding of new employees through badge creation and business card ordering and be the point person for replacements for staff.
• General office operations including supply orders, fax management, delivery distribution, and office machine troubleshooting.
• Work closely with our Maintenance Tech & Custodian to maintain proper functioning of Fromhold.
• Coordinate emergency service visits with plumbers, electricians, or locksmiths to quickly resolve facility disruptions.

Benefits

• four weeks of PTO
• a wellness program
• a 401(k) with employer match
• health, dental, and life insurance
• Kaiser Medical & Vision plans
• Guardian Dental
• Life Insurance and Employee Assistance Program
• WEX FSA and HRA
• Wellness Plan worth up to $900 per year
• a 401 K plan with a 4% match
• Opportunities for personal advancement
• robust trainings

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Education Level: No Education Listed