Executive Assistant / Office Manager
Whirl AI•San Francisco, CA
•Hybrid
About The Position
We're looking for an organized and proactive Executive Assistant / Office Manager to keep our leadership team and office running smoothly. You'll split your time between supporting key executives with calendar management and day-to-day logistics, and owning the operations of our physical SF-office from Tuesday - Thursday. This is a great fit for someone who thrives on variety, anticipates needs before they're voiced, and who would be energized by building the culture at a start-up.
Requirements
- 3+ years of experience as an EA, Office Manager, or in a relevant Administrative role
- Excellent organizational skills and strong attention to detail
- Strong written and verbal communication skills
- Discretion and sound judgment when handling sensitive information
- Proficiency with common productivity and calendar tools (e.g., Google Workspace, Slack)
- A team player attitude and a sense of ownership over the role
Responsibilities
- Manage complex calendars, scheduling, and travel logistics for our CEO and other executives
- Own office operations, including vendor management, supplies, and facilities issues
- Assist in planning and executing events, offsites, and team celebrations
- Prepare expense reports, process invoices, and support light budget tracking
- Serve as a first point of contact for visitors and general office needs
Benefits
- Competitive compensation including equity
- 100% employer-paid health plan coverage for employees
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
