Office Manager & EA
About The Position
Our client, a premier and highly influential accelerator supporting top-tier founders within the crypto and blockchain sectors, is seeking a high-performance Office Manager & Executive Assistant to join their team in New York City. Since 2020, the organization has backed over 300 startups collectively valued at over $15B, establishing itself as a dominant force in early-stage web3 and decentralized technology. This dual-impact role requires an exceptionally organized, high-agency professional to manage day-to-day office operations for the NYC headquarters while providing direct, comprehensive executive support to leadership. Operating within a high-velocity environment alongside a team of elite industry veterans, the successful candidate will serve as the organizational backbone of the office, ensuring operational friction is eliminated.
Requirements
- Exceptional project management skills with a proven ability to juggle multiple competing priorities simultaneously without dropping details.
- Superior verbal and written communication skills coupled with strong interpersonal Polish.
- High emotional intelligence, absolute discretion, and impeccable judgment when handling sensitive or confidential information.
- A proactive, self-starting approach with the ability to operate independently and anticipate operational needs before they arise.
- Must be located in or willing to immediately relocate to New York City for full-time onsite operations.
Nice To Haves
- Prior experience in a fast-paced startup, venture capital firm, coworking space, high-end hospitality, or corporate events environment.
- A strong professional curiosity or baseline alignment with the startup ecosystem, venture capital, or emerging technology sectors.
Responsibilities
- Maintain a pristine, highly organized, and welcoming office environment throughout the day, ensuring meeting rooms and common spaces are consistently guest-ready.
- Proactively stock, organize, and manage office supplies, snacks, beverages, and kitchen inventory.
- Oversee all incoming mail, couriers, packages, and logistics organization.
- Serve as the primary point of contact for building management, cleaning crews, utilities, and external service providers.
- Coordinate and manage calendars for shared office resources and dedicated meeting spaces.
- Assist local leadership and team members with day-to-day operational coordination tasks.
- Masterfully manage complex calendars, scheduling requests, and multi-party meeting coordination for leadership.
- Coordinate comprehensive domestic and international travel arrangements, lodging, reservations, and detailed itineraries.
- Handle ad-hoc administrative tasks, research, document preparation, and selective personal errands to maximize leadership efficiency.
- Monitor action items, critical deadlines, and project follow-ups across multiple fast-moving workstreams.
- Assist with inbox sorting, guest logistics, and external stakeholder engagement.
Benefits
- Competitive Compensation
- Competitive Base Salary + Equity package commensurate with experience.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
