Executive Operations Office, EA

Zipline•South San Francisco, CA

3d•$120,000 - $200,000•Onsite

About The Position

About Zipline Zipline is the world’s largest and most experienced drone delivery service. We are on a mission to serve all humans equally by ensuring access to food, medicine and essential goods anytime, anywhere. We design, build, and operate the world’s largest autonomous logistics system, delivering critical supplies quickly and reliably. Today, Zipline operates on four continents, makes a delivery somewhere in the world every 30 seconds, and has completed millions of deliveries to date, including blood, vaccines, medical supplies, food, and retail products. Our customers include the world’s largest and most prominent healthcare systems, governments, retailers, restaurants and global businesses who rely on us to save lives, reduce emissions, increase economic opportunity, and provide delivery from point A to point B as fast as possible. The drone is only 15% of what we’ve built to enable seamless, reliable, global operations. Our system strengthens supply chains, reduces congestion, and gives people time back. With more than 140 million commercial autonomous miles safely flown, Zipline is redefining access to healthcare, consumer products, and food across the globe. We operate at a global scale and are looking for practical problem solvers who thrive on real-world challenges and rapid growth. Our team is motivated by building systems that have a direct, meaningful impact on people’s lives and by scaling the future of logistics. We are seeking people who sculpt from first principles, enjoy facing adversity, and can do the impossible at record breaking speeds. About You and the Role Our Executive Operations Office keeps Zipline’s leaders focused, aligned, and moving quickly. As an Executive Assistant on this team, you will be a trusted partner to members of our Leadership Team, helping them operate with clarity, discipline, and leverage. In this role, you will manage complex calendars, anticipate needs, coordinate across teams, and ensure that time is spent on the highest-priority work. You will bring strong judgment, excellent communication, and a proactive approach to solving problems before they become blockers. You should be energized by a fast-paced environment, comfortable managing competing priorities, and able to operate with professionalism, discretion, and calm under pressure. This role is based at our South San Francisco, CA headquarters.

Requirements

5+ years of experience as an Executive Assistant supporting senior executives or executive team members.
Excellent written and verbal communication skills.
Strong organization, attention to detail, and follow-through.
High judgment, discretion, and professionalism when handling confidential or sensitive matters.
Ability to anticipate needs, think critically, and offer solutions.
Comfort operating in a fast-paced, high-growth environment with shifting priorities.
Energy, proactiveness, and a service-oriented mindset.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Partner with designated Executive Team members to help them stay focused on priorities and execute more effectively.
Manage complex calendars with strong judgment and an understanding of business priorities.
Prioritize conflicting needs, handle matters quickly and proactively, and follow through on projects through completion.
Organize and facilitate large team meetings, including agendas, logistics, and follow-up.
Arrange domestic and international travel, including itineraries, agendas, and priority meetings.
Track commitments, deadlines, and responsibilities, and follow up with the appropriate people to keep work moving.
Serve as a trusted point of coordination across teams, leaders, and key internal stakeholders.