EA & Office Manager

Havenly Brands (Havenly, Interior Define, Burrow, The Citizenry, The Inside, and St. Frank)•Quinte West, ON

10h•$75,000 - $95,000•Onsite

About The Position

We’re looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters. This is a highly visible, high-impact role - one that sits at the intersection of executive partnership and workplace operations. You’ll own two things that matter deeply to how we run: making sure the CEO’s time, communications, and priorities are protected and moving, and making sure our Denver office is a place people are genuinely excited to show up to. There’s no “typical day” in this role, and that’s the point. You’ll operate with sound judgment, move fast without losing precision, and build systems that make everyone around you more effective. This role is full-time, in-person, 5-days/week at our Denver headquarters.

Requirements

3+ years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in
Exceptional written and verbal communication skills - you write clearly, quickly, and in whatever voice the situation calls for
Strong organizational skills and the ability to manage competing priorities without dropping balls
High discretion, executive presence, and professionalism — people trust you with things that matter
Genuine curiosity and comfort with AI tools and emerging technology — you seek them out, you don’t wait for someone to hand them to you
Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

Experience in a high-growth, consumer-facing, or startup environment strongly preferred

Responsibilities

Own and manage the CEO’s complex, dynamic calendar - adapting quickly to shifting priorities and last-minute changes
Manage the CEO’s inbox: triage inbound, draft responses, flag what needs visibility, and ensure follow-through
Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently
Manage select special projects and cross-functional initiatives on behalf of the CEO, ensuring alignment and timely execution
Manage recurring leadership programs: action planning sessions, strategy days, offsites, and leadership meetings
Plan and execute all domestic and international travel for the CEO - flights, hotels, ground transportation, itineraries, visa coordination
Coordinate travel for Leadership Team members and broader team travel as needed
Manage complex, multi-leg itineraries with an eye on time efficiency and cost
Troubleshoot real-time disruptions calmly and decisively
Oversee day-to-day Denver office operations - keeping things running smoothly, efficiently, and on-brand
Maintain office systems, supplies, and vendor relationships to support team productivity
Support onboarding logistics for new hires - workspace setup, office orientation, first-day experience
Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives
Plan and execute special events - leadership team dinners, executive offsites, holiday celebrations, hackathons, and company-wide initiatives
Foster a welcoming, inclusive, high-energy office culture that reflects who Havenly is
Build and refine systems that improve executive operations, communication flow, and office coordination
Identify inefficiencies and implement scalable solutions before anyone has to ask
Actively integrate AI tools into daily workflows - not as a gimmick, but as a genuine productivity multiplier