Office Manager and Exec Admin Assistant

MACOM Technology Solutions Holdings, Inc.•Morrisville, NC

1d•Onsite

About The Position

This position acts as a support function to various departments within the company, and identifies and addresses the needs of the business while performing administrative tasks to ensure the company’s workflow runs smoothly.

Requirements

High School diploma or equivalent required.
5+ years’ experience with a proven track record of supporting a fast-paced, agile environment; experience within a large, matrixed, publicly traded organization strongly preferred.
Self-motivated with a proactive, solutions-oriented mindset with project and process management skills
Strong communicator who provides clear direction and drives action toward strategic outcomes
Detail-oriented with strong organizational skills and capabilities
Able to effectively manage competing priorities, time constraints, and demands, Able to maintain composure and focus when navigating high-pressure situations and shifting priorities
Proficiency in enterprise technology platforms and productivity tools (Microsoft Office Suite, Zoom, cloud-based systems) with demonstrated ability to manage workflows and present data effectively
Thrives in dynamic, fast-paced environments with demonstrated resilience and adaptability
Strong independent judgment with ability to solve complex problems autonomously
Uncompromising integrity and discretion when handling sensitive and confidential matters
Professional demeanor with proven ability to build productive relationships and resolve conflicts across all organizational levels
Proven office management, administrative, or assistant experience
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills

Nice To Haves

Bachelor's/University degree is a plus.

Responsibilities

Manage daily office operations to ensure seamless functioning while providing support to employees and leadership.
Coordinate with other support functions including IT, EHS, HR, Security to ensure that operations are organized and efficient.
Suggest more efficient ways to run the office and troubleshoot malfunctions. Responsible for developing standards and promoting activities that enhance operational procedures.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and administrative functions are properly assigned and monitored.
Manage executives' schedules, organize travel by planning accommodations and reservations, and appointments. Coordinate and organize off-site conferences. Lead the planning and execution of onsite corporate company events.
Create regular reports, agendas, itineraries, documents, slide decks, and update internal databases. Facilitate internal communications (e.g. distribute information and schedule presentations).
Support orientation and onboarding of new employees, and provide general support to visitors. Prepare offices and workstations for new hires.
Partner with HR to maintain office procedures and policies. Ensure security, integrity, and confidentiality of data.
Manage relationships with internal teams as well as external property management vendors, service providers, and landlord, to perform, review and analyze special projects and keep the management properly informed.
Inventory, order, maintain organize and distribute office supplies and ensure that all items are invoiced and paid on time.
Maintain a safe, secure, and pleasant work environment