Exec Asst-Nursing Admin

Catholic Health•Village of Roslyn, NY

2d•Onsite

About The Position

The Administrative Assistant provides high-level administrative, strategic, and operational support to the Chief Nursing Officer (CNO). This role acts as a primary liaison between the CNO, nursing leadership, hospital executives, and clinical staff. The ideal candidate is highly organized, exercises excellent judgment with confidential information, and thrives in a fast-paced healthcare environment.

Requirements

High school diploma or equivalent is required.
Minimum of 3–5 years of executive-level administrative experience, preferably in a hospital or healthcare setting.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Ability to quickly learn and navigate hospital management software and scheduling systems.
Must possess a high degree of discretion and the ability to maintain strict confidentiality regarding patient, staff, and hospital matters.
Exceptional written and verbal communication skills.
Ability to interact professionally and tactfully with individuals at all levels of the organization.

Nice To Haves

An Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or a related field is highly preferred.

Responsibilities

Manage the CNO's complex calendar, schedule meetings, and arrange travel itineraries and accommodations.
Prepare agendas, gather necessary presentation materials, record meeting minutes, and track follow-up action items for C-suite and nursing leadership meetings.
Screen and prioritize incoming correspondence, phone calls, and emails. Serve as the main point of contact between the CNO's office and department heads, nursing staff, and external regulatory agencies.
Prepare, analyze, and maintain confidential reports, spreadsheets, and statistical data. Assist with tracking nursing metrics, budget expenditures, and performance indicators.
Draft and proofread correspondence, memos, and policies for the CNO's signature. Maintain secure digital and physical filing systems for nursing operations.
Assist with special projects, such as preparing for The Joint Commission or state accreditation surveys, onboarding new nursing leadership, or organizing staff recognition events.