Sr. Exec Admin Assistant

Archwell•Conshohocken, PA

1d•Onsite

About The Position

The Sr. Exec Admin Assistant to the CEO serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. Will also serve as a liaison to the Executive Management Team. Organizes, coordinates, and oversees special administrative projects. The Senior (Sr) Executive (Exec) Administrative (Admin) Assistant must be creative and enjoy working within a environment that is mission-driven, results-driven and community oriented. Has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat.
Proven ability to handle confidential information with discretion, adaptable to various competing demands.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Skills in complex problem solving, judgment, critical thinking and decision making.
Five (5) to eight (8) years related work experience supporting C-Level Executives.

Nice To Haves

Bachelor's Degree, preferred.

Responsibilities

Exercises initiative and independent judgment in managing the CEO’s schedule and daily activities.
Facilitates the efficient utilization of the CEO’s time through coordination of a complex calendar of appointments, meetings and speaking engagements.
Safeguards the confidentiality of the CEO’s office by exercising discretion in communicating information.
Manages, distributes and tracks tickets for various events on behalf of the CEO.
Facilitates official travel for the CEO and corporate visitors by making travel arrangements with appropriate vendors.
Researches and places orders for holiday/birthday/other gifts on behalf of the CEO.
Manages Calendar/Expense/Travel as needed for COO, COA and EVP CC.
Managers a variety of special projects for the CEO and successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
Maintain regular and punctual attendance.
Performs other related duties as assigned.