Sr Admin Assistant

Rochester Regional Health

8d • $20 - $26 • Onsite

About The Position

Provides secretarial and administrative support for a Director or other departments approved by Compensation. Assists in efficiently moving information through the office and makes certain decisions, within the limits of accepted practices, usually involving administrative details. Is familiar and highly adept in a variety of office equipment. Independently conducts assigned work, determining method of completion, data and information requirements as well as analysis techniques. Executes standard, special or on-going research or studies of data/information; compiles, tabulates and analyzes data, and prepares reports/recommendations, usually for action by senior level staff or management. May coordinate a variety of activities within or between reporting departments and/or affiliate organizations. Regularly contacts company personnel within the hospital at all organizational levels and/or, as required, with external contacts, such as customers, other organization affiliates, physicians, contractors, vendors or suppliers in the completion of assignments. Work is often confidential, sensitive and/or critical in nature and requires a broad working knowledge of organizational and hospital practices, policies, programs and services to complete.

Requirements

• Minimum of 3 years prior administrative experience, or 1 year supporting of mid to high-level management in a healthcare environment
• Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet access.
• Excellent written and verbal communication, organization skills, and the ability to work independently.

Nice To Haves

• AAS in Secretarial Science or equivalent area of study preferred.
• For RGH Emergency Medicine and Medical Education ONLY: Minimum of 2 years prior administrative experience or 2 years of healthcare and administrative experience preferred.
• Medical terminology experience preferred
• For ElderONE employment and other areas of elderly care: 1 year experience working with the frail elderly population is preferred.

Responsibilities

• Process and triage incoming correspondence and exercises judgment with respect to urgency, confidentiality and relative importance.
• Performs a variety of administrative/clerical duties including: meetings, schedules, appointments, making copies/fax, travel arrangements, processing time cards, processing personnel data, handling budgets, and processing work orders, requisitions, expense reports, stationary orders, and the like.
• Maintains electronic/computer databases, paper files and records, retrieves information as necessary and may creates financial, statistical, narrative and/or other reports as requested.
• Takes dictation, transcribes correspondence, and types documents which may involve highly technical or confidential information; prepares and composes a variety of correspondence or memoranda and assembles, files and manages information pertinent to overall hospital operations.
• May perform various types of business analyses, including accumulating, calculating, and formatting information into final reports.
• May assist in budget preparation, patient billing, charging, and insurance claims/programs, and coordinate activities such as: preparation and control of records, statistics, and standard reports or documentation regarding quality, operations, personnel changes, performance appraisals, etc.
• Acts as a liaison to community leaders, legislative representatives, legal representatives, board members physicians, and other organization affiliates, departments and staff members.
• May coordinate, arrange and/or participate in preparations for: conferences, tours or orientations, training sessions, security, and annual committee meetings or organizational presentations and the like.
• May train, direct and coordinate the activities of lesser skilled individuals.
• May need to act as a Notary Public.
• Performs special projects or other duties as assigned.
• Arranges travel and accommodations for Care Connect team and leadership.
• Aides Care Connect team in maintain and organizing their continuing education with Epic (NVT’s).

Benefits

• Integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond.
• The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials.
• Vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree