Sr Admin Assistant

MasTec Communications Group•Franklin Township, NJ

18h

About The Position

MasTec Communications Group is a turn-key, solution based organization providing a full suite of services to the Telecommunications, Broadband & Wireless Industries. The Sr. Administrative Assistant is responsible for providing administrative support to the department manager as well as assisting the manager in the interviewing and hiring process.

Requirements

You have a track record of completing work with a high level of quality
You have a knack for figuring out hard problems and enjoy a hands-on approach to your work
Are proficient in Microsoft Office suites
Have excellent oral and written communication skills
Have excellent time management, organizational planning, and problem-solving skills
You follow instructions, respond to management direction, and keep commitments
Strong leadership and project management skills
Able to manage, establish, and communicate clear goals and objectives

Responsibilities

Establishes collaborative relationships among the various project and constituent groups, with the aim of promoting the concept of integrated systems
Facilitates and coordinates the work of multiple project teams engaged in the establishment and implementation of new projects to support the Project Manager
Identifies and works to remove barriers to successful completion of the overall project, with particular emphasis on resolving issues with subcontractors
Facilitates decision-making processes as appropriate, serving as liaison between project managers, and adjudicating disagreements on approach to ensure the maintenance of an integrated, institutional focus for the overall project
Provides timely project status updates to the Project Managers; submits for resolution those problems and issues that cannot be resolved at lower levels
Maintain and update the company's database
Serves as the primary point of contact with external vendor representatives and functional consultants on overall strategic and technical project matters
Work with PM when there are questions about appropriate drivers/work completed, etc.
Complete PARS requests as needed and communicate with corporate staff regarding budgets and purchasing issues. Work with Project Setup (PSU) to set up and maintain updated and accurate project budgets
Research as needed to support PM teams: budgets, quote discrepancies, PO issues, conflicting vendor reports, etc
Assist in conducting financial true-up at commercial milestones, and process vendor check requests
Other duties as assigned by the Operations Supervisor