Admin Assistant to Exec Dir

University of New Mexico•Albuquerque, NM

1d•$20 - $27•Hybrid

About The Position

The Department of Radiology has an exciting opportunity for an experienced executive-level administrative assistant. As a member of our administrative team, the Administrative Assistant to the Director will directly support the Department Chair and leadership. The ideal candidate for the position will have experience working at the executive level in an academic or medical administrative office. The successful candidate will be able to act independently, with multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail oriented, an experienced multitasker with a wide variety of technical skills, exceptionally well organized and outgoing. Excellent oral and written communication skills must be demonstrated through application materials and interview. Ability to maintain confidentiality is paramount. Our team works in a collegial environment, to support faculty, residents, fellows and staff who provide imaging services at UNMH, SRMC, and VAMC. We are committed to providing education for Medical Students, Residents and Fellows, as well as for Nuclear Medicine, CT and MRI Technologists through the Radiologic Sciences Program.

Requirements

High school diploma or GED
At least 5 years of experience directly related to the duties and responsibilities specified.
Ability to maintain confidentiality is paramount.
Excellent oral and written communication skills must be demonstrated through application materials and interview.

Nice To Haves

Previous executive-level administrative support experience.
Previous UNM experience.
Previous experience compiling, analyzing and reporting data or other information.
Previous experience in Qgenda and or master scheduling program/software.
Accuracy, attention to detail and strong oral and written communication skills.
Proven ability to handle confidential information with discretion, be adaptable to various. competing demands, and demonstrate the highest level of service and response.

Responsibilities

Serving as primary point of contact for the Chair
Scheduling and meeting coordination and faculty recruitment interviews
Handling Section Meeting Coordination
Maintaining calendars and answering phones
Coordinating travel
QGenda Scheduling
Composing correspondence
Managing administrative and clerical data
Consolidated electronic tracking of information
Development and implementation of administrative processes, procedures and systems
Processing payments and reimbursements
Supporting radiology leadership in leading the Department of Radiology
Serves as admin support for Department Chair maintaining his assigned Clinical Calendar.
Works directly and indirectly with the Chair managing Qgenda scheduling for all providers implementing changes and managing assigned coverage for the Department.
Schedules Annual Reviews, 3rd year review and all meetings with the chair, preparing, managing and submitting all paperwork to the Deans office as required.
Works with Professional Practice to keep track of/submit OPPE forms completed by Chair
Guide and help faculty during their promotion and tenure (Dossier/Provisional Dossier)