Office Manager and Administrative Assistant

A&L Goodbody LLP•New York, NY

2d•Onsite

About The Position

A&L Goodbody is seeking an experienced, highly organized Office Manager and Administrative Assistant to oversee the day-to-day operation of its New York office and provide administrative support to the New York team. This broad, hands-on role in a small office environment is responsible for helping the office operate efficiently and deliver professional, high-quality service to colleagues and clients. The position combines office operations and facilities coordination with business development support and administrative assistance. The successful candidate will manage office-related matters, coordinate local services and events, support business development activity and CRM maintenance, and assist the team with scheduling, travel, expenses, and meetings. The role is full-time and office-based in New York, with some flexibility required for occasional events or business needs outside normal working hours. The stated salary is $70,000–$90,000 per annum. A&L Goodbody is an Irish law firm with five international offices in Dublin, Belfast, London, New York, and San Francisco. The firm has 127 partners and more than 1,000 employees. It describes itself as consistently highly ranked in Ireland and Europe, and highlights its development of client services and business operations through new processes, ways of working, technology, and business service teams. The firm is an equal opportunities employer and offers recruitment-process accommodations on request.

Requirements

Approximately three to five years’ experience in office management, office coordination, or a similar operational role.
Excellent organizational skills and attention to detail, with the ability to manage competing priorities.
Strong interpersonal and communication skills, with a professional and service-focused approach.
A proactive, flexible, and solutions-focused mindset.
Ability to work independently and exercise sound judgment.
Proficiency in Microsoft Office.
Confidence working with external suppliers and internal stakeholders.

Nice To Haves

Experience in a legal or professional services environment is preferred.

Responsibilities

Manage the day-to-day operation, administration, and facilities requirements of the New York office.
Serve as the main point of contact for office-related matters, liaising with building management, suppliers, and service providers.
Coordinate office supplies, mail, couriers, catering, maintenance, repairs, and local health and safety requirements.
Support execution of the New York office’s business development initiatives with lawyers and the wider Business Development team.
Track business development activities, opportunities, referrals, and relationships, and maintain and update CRM systems.
Process invoices and expenses, maintain office expenditure records, and support purchasing and budget tracking.
Support onboarding of new joiners and arrangements for colleagues visiting from other ALG offices.
Liaise with IT regarding equipment, access, meeting room technology, and other local technology requirements.
Coordinate meeting rooms, hospitality, and local office or business development events.
Provide administrative support to the New York team, including calendar management, scheduling, travel, expenses, and meeting arrangements.
Handle confidential and sensitive information with discretion.
Undertake other reasonable duties required to support the effective operation of the office.