Executive Administrative Assistant and Office Manager

Intel Corporation•Washington, DC

1d•$91,750 - $129,530•Hybrid

About The Position

Intel is seeking an experienced Executive Administrative Assistant and Office Manager for its Washington, D.C. office. This hybrid role requires four days per week in the office and reports to the Vice President of U.S. Government Affairs. It provides high-level administrative support to that executive while overseeing day-to-day office operations and helping maintain a productive, professional, and welcoming workplace. The position partners closely with the broader executive administrative team and serves as a central point of coordination for employees, visitors, customers, vendors, and external stakeholders. Success requires exceptional organization, discretion, sound judgment, executive presence, and a proactive, team-first approach in a fast-paced and dynamic environment. The role supports senior leaders, manages complex scheduling and travel, coordinates meetings and events, and oversees office services and vendors. It also supports purchasing and financial transactions, prepares materials for executive decision-making, provides guidance on policies and office practices, and leads administrative and office projects. Occasional early-morning or evening meetings and events may require flexibility.

Requirements

High school diploma or equivalent.
10+ years of related administrative experience, including executive-level support in a fast-paced, dynamic environment.
Experience managing complex calendars, executive meetings, domestic and international travel, expense reporting, and confidential information.
Experience coordinating office operations, events, vendors, facilities, supplies, and related workplace services.
Advanced proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel, as well as Microsoft Teams and related productivity tools.

Nice To Haves

Bachelor's degree.
Experience supporting a vice president or other senior executive in a global organization.
Experience with purchasing platforms, financial systems, office billing, and vendor management.
Proven ability to manage multiple critical priorities with accuracy, urgency, and strong follow-through.
Exceptional written, verbal, and interpersonal communication skills, with the confidence and professionalism to engage effectively at all levels.
Strong project management, problem-solving, and critical-thinking skills.
Self-motivated, proactive, resourceful, and adaptable, with a strong sense of ownership and accountability.
Collaborative and customer-focused, with a commitment to teamwork, community building, confidentiality, and integrity.

Responsibilities

Provide advanced administrative support to the Vice President of U.S. Government Affairs and other senior leaders as needed, handling sensitive and confidential information with discretion and professionalism.
Manage complex calendars and provide real-time scheduling support, including resolving conflicts and reprioritizing commitments as business needs evolve.
Coordinate domestic and international travel, including complex itineraries, visas, welcome letters, and related documentation.
Prepare for and support executive meetings, conferences, events, face-to-face meetings, and employee recognition activities, including agendas, logistics, stakeholder coordination, materials, and meeting minutes.
Serve as a key point of contact for employees, visitors, customers, vendors, and external stakeholders, ensuring timely communication and a professional office experience.
Oversee day-to-day Washington, D.C. office operations, including supplies, refreshments, shipping, reception and phone coverage, conference rooms, office billing, e-waste processes, fire safety requirements, and vendor and building coordination.
Anticipate executive and office needs, identify issues, and proactively implement practical solutions that support team priorities, deadlines, and business continuity.
Process expense reports and support purchasing, invoices, and other financial transactions as required.
Collect, analyze, and prepare data, presentations, correspondence, and other materials to support executive decision-making and document review.
Act as a trusted communication channel and information resource, including providing guidance on relevant policies, procedures, and office practices.
Lead and support administrative and office projects, partnering closely with executive administrative staff and internal teams to deliver high-quality results.
Exercise flexibility to support occasional early-morning or evening meetings and events.