Office Manager and Administrative Assistant

A&L Goodbody LLP•New York, NY

3d•$70,000 - $90,000•Onsite

About The Position

A&L Goodbody is seeking an experienced, highly organized Office Manager and Administrative Assistant to oversee the day-to-day operation of its New York office and provide administrative support to the New York team. This is a broad, hands-on role in a small office environment, responsible for helping the office operate efficiently and delivering professional, high-quality service to colleagues and clients. The successful candidate will manage office operations and facilities, coordinate suppliers and office services, support business development activity, process invoices and expenses, assist with onboarding and visiting colleagues, and liaise with IT. The role also includes coordinating meetings and events and providing administrative support such as calendar management, scheduling, travel and meeting arrangements. The position is full-time and office-based in New York. Some flexibility may be required to support occasional office events or business needs outside normal working hours.

Requirements

Approximately three to five years’ experience in an office management, office coordination or similar operational role.
Excellent organizational skills, attention to detail and the ability to manage competing priorities.
Strong interpersonal and communication skills, with a professional and service-focused approach.
A proactive, flexible and solutions-focused mindset, with the ability to work independently and exercise sound judgment.
Proficiency in Microsoft Office.
Confidence working with external suppliers and internal stakeholders.
Dependable and approachable, and comfortable taking ownership of a varied range of responsibilities.

Nice To Haves

Experience in a legal or professional services environment is ideal.

Responsibilities

Manage the day-to-day operation, administration and facilities requirements of the New York office.
Act as the main point of contact for office-related matters, liaising with building management, suppliers and service providers.
Coordinate office supplies, mail, couriers, catering, maintenance, repairs and local health and safety requirements.
Support the execution of the New York office’s business development initiatives in conjunction with lawyers and the wider Business Development team.
Support the tracking of business development activities, opportunities, referrals and relationships, and maintain and update CRM systems.
Process invoices and expenses, maintain records of office expenditure, and support purchasing and budget tracking.
Support the onboarding of new joiners and arrangements for colleagues visiting from other ALG offices.
Liaise with IT regarding equipment, access, meeting room technology and other local technology requirements.
Coordinate meeting rooms, hospitality, and local office or business development events.
Provide administrative support to the New York team, including calendar management, scheduling, travel, expenses and meeting arrangements.
Handle confidential and sensitive information with discretion.
Undertake other reasonable duties required to support the effective operation of the office.