Office & Facilities Coordinator

Havtech LLC • Columbia, MD

3d • $51,000 - $58,000 • Onsite

About The Position

Havtech is seeking a highly organized and detail-oriented Office & Facilities Coordinator to join our team. This position is ideal for a proactive, hands-on professional who enjoys balancing administrative responsibilities with active workplace support, contributing to a positive and efficient office environment. This position will play a key role in ensuring smooth day-to-day office operations, supporting facilities management activities, coordinating workplace services, and helping create an exceptional experience for employees and guests.

Requirements

• 1 year of related equivalent experience
• Experience utilizing standard office equipment (printers, copiers, faxes, scanners, etc.)
• Must have a working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint), Web-enabled applications, and database software, and intermediate-level experience with Excel.
• Ability to lift approximately 15-20 lbs.

Nice To Haves

• Associate’s or Bachelor’s degree preferred
• Knowledge of the Teams VOIP phone system is preferred but not required.

Responsibilities

• Serve as backup support for the Front Desk, providing coverage for breaks, absences, and vacation periods- ensuring a professional and welcoming experience for employees and visitors.
• Manage office, kitchen, and janitorial inventories by monitoring stock levels, ordering supplies, and maintaining organized storage areas.
• Coordinate facility maintenance and repair activities, including scheduling vendors, tracking progress, communicating progress, and ensuring timely resolution of issues.
• Assist in the development, implementation, and ongoing administration of facility and maintenance management programs, including documentation, recordkeeping, and process improvement initiatives.
• Support the execution of company meetings, events, and workplace activities, including catering coordination, room setup, audiovisual equipment support, and onsite customer service.
• Respond to workplace and operational requests in a timely manner, ensuring a high level of customer service and support.
• Assist with office moves, workstation setup, and space planning activities as needed.
• Perform additional duties and special projects to support business and departmental objectives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree