Office & Events Coordinator

Elmington•Nashville, TN

1d•Onsite

About The Position

OneElmington is seeking an Office & Events Coordinator to serve as a people-first cornerstone of our corporate office operations. This dynamic role sits at the intersection of office management, employee experience, and culture-building. The Office & Events Coordinator ensures the day-to-day office runs smoothly while also leading company-wide events, gifting programs, internship coordination, and special initiatives that help our teammates feel welcomed, supported, and valued. Equal parts logistician, culture champion, and relationship builder, this role is ideal for someone who thrives on variety, takes pride in the details, and genuinely enjoys creating exceptional experiences for others.

Requirements

High School diploma required
Advanced proficiency in Microsoft Office and/or Google Workspace
Knowledge of standard office equipment and administrative processes
Exceptional verbal and written communication skills
Outstanding organizational skills with the ability to manage multiple priorities and deadlines

Nice To Haves

Associate or Bachelor’s Degree preferred
Adobe experience preferred

Responsibilities

Manage daily office operations, including supplies, vendor relationships, facilities coordination, and equipment maintenance
Serve as the primary point of contact for office-related needs, ensuring a welcoming and functional workplace
Answer, screen, and transfer inbound calls
Welcome and direct visitors and clients
Perform general clerical duties such as copying, mailing, shipping, faxing, and emailing
Open, sort, and distribute mail
Resolve administrative problems and inquiries
Maintain inventory and restock café areas, hospitality bars, conference rooms, and copy stations
Plan, coordinate, and execute all-hands meetings, team celebrations, seasonal events, and employee appreciation programs
Manage company gifting initiatives and special experience-driven projects
Maintain accurate records, trackers, and budgets for office and event-related activities
Coordinate internship orientation and onboarding logistics
Organize lunch-and-learns, mentor pairings, and engagement activities
Support end-of-program events and recognition initiatives
Work closely with leadership and team members to anticipate needs and deliver solutions
Perform all other duties as assigned to support office operations and employee experience