Events Coordinator

Zones LLC.•Chicago, IL

11d•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Events Coordinator to join our marketing team. In this role, you will be responsible for coordinating a variety of external company events including both in-person events and virtual events. The ideal candidate will have strong communication skills, experience coordinating events, the ability to handle multiple projects simultaneously, and the ability to work in a fast-paced environment.

Requirements

Proven experience in event planning or coordination.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in project management software and tools.
Flexibility to work evenings, weekends, and holidays as needed.
Attention to detail and problem-solving skills.
Creativity and ability to think outside the box.
Ability to work well under pressure and meet tight deadlines.

Nice To Haves

Bachelor’s degree in hospitality, marketing, or a related field

Responsibilities

Assist with planning, coordination, and execution of external and internal events.
Work closely with the Event Marketing Manager to develop event strategies and plans that align with the organization's goals and objectives.
Manage event logistics, arranging transportation, rooming lists, etc.
Ensure that all event materials, such as marketing collateral and promotional items are prepared and delivered on time.
Handle event registration and attendee management, including managing RSVP lists, registration reporting, and communicating with attendees before, during, and after the event.
Collaborate with internal stakeholders, such as marketing, sales, and creative teams, to ensure that event messaging and branding are consistent.
Track event budgets and expenses.
Conduct post-event evaluations to assess the success of the event and identify areas for improvement in future events.
Schedule content calls and planning meetings with stakeholders.
Manage event incentives including attendance reports, gift card ordering, tracking, etc.
Coordinate with the creative team to develop event marketing materials, including invitations, signage, and promotional items.
Create and distribute Cvent invites for external events, both virtual and in person.