Office and Events Coordinator

Coder • San Francisco, CA

3d • Hybrid

About The Position

We're looking for an Office & Events Coordinator to join our People Operations team and be the operational heartbeat of our new San Francisco office. This is a hands-on, high-visibility role that sits at the intersection of office management and event planning. You will be the person who ensures day-to-day operations run smoothly and that our company events feel polished and well-executed. You'll work closely with our People Coordinator and the broader People Ops team to support both SF office operations and company-wide programming. This position is required to be onsite in our San Francisco office 3x/week (SoMa area).

Requirements

• 2-4 years of experience in some combination of office management, executive assistance, or event coordination
• Strong organizational skills, with the ability to manage multiple priorities simultaneously
• A proactive, detail-oriented mindset; you notice what needs to happen before someone has to ask
• Comfortable operating in a fast-moving environment
• Excellent communication and collaboration skills

Nice To Haves

• Experience supporting company offsites or multi-location events
• Prior experience at a tech startup or high-growth company
• Familiarity with tools like Rippling, Slack, Google Workspace, or Notion
• Experience with or curiosity about AI tools and automations

Responsibilities

• Help manage the initial office setup and decoration
• Own the day-to-day operations of our SF office: mail, packages, supplies, vendor relationships, and facilities coordination
• Manage food and snack programs, catering orders, and office supplies
• Serve as the primary point of contact for office logistics, property management, and general problem-solving
• Keep the office looking tidy and running smoothly so the team can stay focused on their work
• Coordinate office access for visitors, including visiting employees, board members and customers
• Partner with the People team on our semi-annual in-person onboarding cohorts, bringing new hires together in either our SF or Austin office - including venue coordination, catering, scheduling, and on-the-ground execution
• Play a key supporting role in our annual company-wide offsite, including vendor coordination, attendee logistics, and day-of management
• Support ad hoc internal events, team celebrations, and office programming throughout the year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed