Stewardship and Events Coordinator

Berkeley • Tampa, FL

1d • Onsite

About The Position

Berkeley Preparatory School is seeking a dynamic and detail-oriented Stewardship and Events Coordinator to join our Advancement team. This full-time, benefits-eligible position plays a vital role in planning, coordinating, and executing a wide range of events that support the school's mission and strengthen engagement with parents, faculty, and friends of Berkeley. The Coordinator is responsible for event logistics, budget oversight, communications, and post-event follow-up, and reports directly to the Associate Director of Institutional Advancement. We are looking for a strategic planner and creative thinker who thrives in a fast-paced, team-oriented environment and demonstrates exceptional organizational and interpersonal skills.

Requirements

• Bachelor’s Degree
• Minimum of three years of experience in special event planning; preference for experience with high-profile events in a corporate, school, or university setting
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace
• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Willingness to work early mornings, evenings, and weekends as needed
• Ability to manage multiple projects simultaneously and adapt to changing priorities
• Collaborative, flexible, and self-motivated

Nice To Haves

• Experience using Raiser’s Edge or similar software for event functions including creating registration forms, tracking attendance and recording relationships

Responsibilities

• Serve as the lead planner and primary point of contact for all Advancement events, including but not limited to: Lifetime Giving Society celebrations, Society for Excellence events, Tailgates, New Parent gatherings, Faculty/Staff functions.
• Manage comprehensive event logistics, including scheduling, communications, budgeting, materials, briefings, nametags, gifts, and follow-up.
• Support broader school-wide events such as Grandparents’ Day and Buc Bash.
• Coordinate with external vendors for contracts, catering, A/V equipment, rentals, and other event services.
• Accurately track and code event attendance in Raiser’s Edge.
• Maintain up-to-date event information on the school website and calendars.
• Monitor attendee engagement post-event, recommend improvements, and facilitate feedback sessions.
• Create and manage invitation and RSVP lists using Raiser’s Edge.
• Support a collegial and collaborative office culture.
• Perform other duties as assigned.
• Support the work of the annual giving programs.
• Support stewardship plans for major gift and annual giving societies through tailored recognition, communications, and events.
• Work closely with Advancement leadership to identify opportunities and trends to enhance the events program and deepen stakeholder engagement.

Benefits

• full benefits
• The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level