Office Coordinator

Poms & Associates Insurance Brokers • Calabasas, CA

13d • Onsite

About The Position

Poms & Associates is seeking a detail-oriented Office Coordinator to provide on-site, execution-focused administrative support and help maintain the smooth operation of office functions. The role follows clearly defined duties and structured processes and does not involve strategic planning or independent decision-making responsibilities. The position is based in Calabasas, California. The office typically operates Monday through Friday, 8:30 a.m. to 5:00 p.m.; schedule flexibility is noted for Monday and Friday, with a stated range of 32–40 hours per week. Occasional travel may be required. Compensation is $22.50–$25.00 per hour, determined in part by educational background, location, and experience.

Requirements

• Bachelor’s degree in a related field preferred, or an equivalent combination of education and relevant work experience.
• Comfort following established processes and procedures.
• High attention to detail, strong analytical skills, and accuracy; consistently produce quality work with minimal errors.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Exceptional verbal and written communication skills, with the ability to communicate clearly and effectively to varied audiences.
• Respond to service requests in a timely and professional manner and maintain a courteous, positive, solutions-oriented approach.
• Professional and friendly demeanor when interacting with clients, guests, and team members.
• Basic computer proficiency, including familiarity with Microsoft Office and Outlook.
• Reliability, punctuality, and comfort working in an on-site office environment.

Nice To Haves

• Bachelor’s degree in a related field.

Responsibilities

• Answer, screen, and direct incoming phone calls.
• Greet and welcome guests and maintain a professional, organized lobby area.
• Schedule and manage meeting rooms and assist with conference room setup as needed.
• Receive deliveries, process outgoing shipments, and distribute incoming mail.
• Monitor office supply inventory and assist with ordering and restocking as directed.
• Assist with clerical and administrative tasks supporting overall office operations.
• Perform other duties, projects, and research as assigned.

Benefits

• Comprehensive health, dental, and vision coverage.
• Traditional and dependent-care Flexible Spending Accounts (FSA).
• Supplemental insurance, including short-term disability, long-term disability, long-term care, and basic life and accidental death and dismemberment insurance.
• 401(k) retirement plan with employer matching.
• Worldwide Travel Assistance Program.
• Vacation time.
• Floating holidays.
• Sick leave.
• Observed holidays.
• Paid leave, including jury duty, volunteer time off, disability, and parental leave.
• Employee Assistance and employee discount programs.
• Professional development opportunities, including tuition reimbursement and in-house education classes.
• Career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level