Office Coordinator

Bucks County Electric Works • Southampton, PA

13d • Onsite

About The Position

Bucks County Electric Works (BCEW) is seeking an organized, proactive, detail-driven Office Coordinator to manage day-to-day administrative functions, support financial workflows such as accounts payable and basic accounts receivable, and coordinate project management documentation. The role helps keep office operations and initiatives organized, on schedule, and on budget. As the company grows, the position offers high visibility and room for career growth, with the opportunity to take on increasing responsibility as operational needs evolve.

This is a full-time, non-exempt hourly position performed entirely onsite at 260 Knowles Ave STE 224, Southampton, PA 18966. The position reports to Operations / Executive Leadership. Relocation is not offered.

Requirements

• At least 2 years of administrative, office coordination, or operational support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Strong attention to detail and organizational and document-handling skills.
• Numerical accuracy and comfort handling financial data and invoices.
• Strong verbal and written communication skills with internal teams, external partners, and clients.
• Adaptability, a growth mindset, and willingness to learn new systems and take on expanded duties as the company grows.
• Must be legally authorized to work in the United States without sponsorship.
• An employment offer is contingent on successfully completing a post-offer background investigation, pre-employment drug screen, and job-related credit check, in accordance with applicable laws.

Nice To Haves

• Prior exposure to basic bookkeeping or accounting, including accounts payable and accounts receivable.
• Prior project coordination experience.
• Familiarity with accounting platforms such as QuickBooks, Sage, or similar ERP systems.
• Experience with project tracking tools or document management systems.

Responsibilities

• Review, code, and process vendor invoices and check requests within accounts payable workflows.
• Reconcile vendor statements and resolve billing discrepancies or payment inquiries.
• Assist with accounts receivable, including preparing basic invoices, tracking incoming payments, and monitoring aging accounts.
• Maintain organized digital and physical financial records, vendor files, and tax documentation such as W-9s.
• Coordinate expense reporting and support credit card reconciliation.
• Prepare, track, and archive project documents, including contracts, proposals, change orders, purchase orders, and project submittals.
• Coordinate with internal project leads, clients, subcontractors, and vendors to ensure project paperwork meets compliance standards and deadlines.
• Track project deliverables, milestones, and status logs, and flag missing documentation or upcoming administrative deadlines.
• Help organize project kickoff and review meetings, including agenda distribution, meeting notes, and follow-up tracking.
• Maintain daily office operations, inventory, and supply ordering.
• Handle mail distribution, phone inquiries, incoming deliveries, and visitor intake as a primary point of contact.
• Manage calendars, coordinate internal and external meetings, and assist with occasional travel logistics.
• Support leadership with ad-hoc reporting, operational workflows, and special initiatives.

Benefits

• Health insurance after a 90-day period.
• Dental insurance after a 90-day period.
• Paid holidays.
• SIMPLE retirement account.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed