Office Coordinator, Opt.2 (Keyboarding)

State of Illinois•Westchester, IL

11d•$4,272 - $5,641•Hybrid

About The Position

The Illinois Department of Public Health is seeking a highly motivated, detailed oriented individual to perform a variety of paraprofessional and complex specialized office support functions. Performs difficult and complex keyboarding. Performs a variety of clerical work that requires choice of procedures and independence of action in disposition of routine matters. Maintains and updates a variety of files. Serves as IT Coordinator for Field Operations Regional Staff.

Requirements

Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years related office experience or two (2) years of independent business experience.
Requires the ability to keyboard accurately at 30 words per minute

Nice To Haves

Two (2) years’ experience preparing complex forms, documents and reports.
Two (2) years’ experience working with complex databases and programs, spreadsheets and report applications.
One (1) year experience performing review of composition, grammar, spelling and punctuation in documents.
One (1) year experience tracking and maintaining inventory or equipment lists.
One (1) year experience operating commonly used manual and automated office equipment and performing routine maintenance.
Ability to follow oral and written instructions.
One (1) year work experience in Microsoft Word, processing, and spreadsheet applications (i.e., Microsoft Word, Microsoft Outlook, Excel PowerPoint, Smartsheet).

Responsibilities

Supports the section of ICF/IDD/SMHRF facilities by performing complex office support functions.
Reviews survey documents for completion of accuracy.
Assists with answering telephones and emails.
Serves as backup Information Technology (IT) Coordinator for Long Term Care (LTC) Field Operations Survey Staff.
Assists in enforcement proceedings.
Maintains, prepares and distributes required survey packets for all types of survey activity.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental and vision plans.
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave
Employee Assistance Program and/or mental health resources