Office Specialist 2

State of Oregon•McMinnville, OR

1d•$3,515 - $4,738•Onsite

About The Position

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! Ready to make an impact every day? Step into the Office Specialist 2 role and bring your strengths to a Child Welfare team in our McMinnville office. We’re seeking experience professionals who are dedicated to supporting and uplifting those who need it most. Summary of Duties As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.

Requirements

A valid driver’s license and acceptable driving record are required for this position.
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
Demonstrated experience conducting work that requires attention to detail.
Demonstrated problem-solving skills including the ability to think critically.
Demonstrated experience being self-motivated, managing time efficiently, staying organized, taking initiative and offering support to others.
Demonstrated experience successfully prioritizing work to meet competing deadlines.
The employee must have a valid drivers license from the state in which they reside and an acceptable driving record as determined by the Background Check Unit.

Nice To Haves

An attached cover letter is required in order to be considered for this position.
While an attached resume is not required, it is highly encouraged.
Clearly describe how you meet the minimum qualifications and essential attributes in your application materials.
Your application materials will determine if you are selected to move forward in the selection process.
Please include detailed work and education history.
Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range.
Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency.
Unauthorized use of outside resources during the hiring process will result in disqualification.

Responsibilities

Provide front desk reception and administrative support, answering phone calls, responding to inquiries, and clearly communicating agency rules and policies.
Issue and track gas cards, negotiable goods, transportation passes, and parent mileage reimbursements, accurately logging all transactions in our records system.
Support protective services and permanency staff by entering case data and documentation into the OR-Kids database.
Request and gather relevant records, including police reports, court documents, and physical or mental health records, as needed.
Assist with driving state vehicles for car maintenance and collaboration with vehicle reservations and tracking.