Office Specialist 2, Hearings Support (Umatilla)
About The Position
This position is for an Office Specialist 2 in the Hearings Unit at Two Rivers Correctional Institution in Umatilla, Oregon, part of the Oregon Department of Corrections. The role is crucial for ensuring hearings for adults in custody (AICs) are handled accurately, efficiently, and in accordance with established timelines and policies. The job involves coordinating and scheduling various types of hearings, preparing and distributing hearing documents, entering data into the Offender Management System (OMS), and maintaining accurate case records. Responsibilities include proofreading, finalizing orders, managing electronic and physical files, handling written communication with AICs, responding to inquiries, and ensuring procedures align with Oregon Administrative Rules and agency policies. This position is represented by AFSCME and is not eligible for Police & Fire (P&F) benefits through PERS.
Requirements
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
- An associate degree in any field.
- An equivalent combination of education and experience.
- Proven customer service skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Data entry accuracy
- Experience organizing, maintaining, and archiving both electronic and physical records in compliance with retention policies
- Interpreting and applying statutes, rules, regulations, policies, procedures, and guidelines
- Strong communication skills (verbal and written)
- Ability to draft, proofread, and finalize documents with strong attention to grammar, punctuation, and formatting
- Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.
- Must complete an I-9 and confirm authorization to work in the United States within three days of hire.
Nice To Haves
- Experience with AS400
- Experience with the Offender Management System (OMS)
- A minimum of six months experience in a correctional setting
Responsibilities
- Coordinate and schedule hearings for AICs, including administrative misconduct, involuntary housing, and leave revocation hearings.
- Prepare and distribute hearing documents.
- Enter detailed information into the Offender Management System (OMS).
- Ensure case records are accurate and submitted on time.
- Proofread documents.
- Finalize and route orders.
- Maintain electronic and physical files in compliance with state rules.
- Handle written communication with AICs.
- Respond to hearing-related inquiries from internal and external partners.
- Manage workload independently while ensuring all procedures align with Oregon Administrative Rules and agency policies.
Benefits
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
