Office Specialist 2
About The Position
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! Ready to make an impact every day? Step into the Office Specialist 2 role and bring your strengths to a Child Welfare team dedicated to supporting and uplifting those who need it most. We are currently seeking an Office Specialist 2 to join our Child Welfare team based in our La Grande office. La Grande is in rural eastern Oregon. Learn more: https://www.cityoflagrande.org/
Requirements
- A valid driver’s license and acceptable driving record are required for this position.
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
- Demonstrated experience conducting work that requires attention to detail.
- Demonstrated experience successfully prioritizing work to meet competing deadlines.
- Demonstrated problem-solving skills, including the ability to think critically.
- Verbal and written communication skills that include demonstrated experience serving as a responsive and reliable resource for others.
- Experience using computer systems, and Microsoft Office products, including Word, Outlook, and Excel.
- Demonstrated experience being self-motivated, managing time efficiently, staying organized, taking initiative and offering support to others.
- Demonstrated experience collaborating and working successfully with a team.
- Demonstrated ability to identify when additional guidance or support is needed, along with a willingness to seek assistance proactively.
- Demonstrated ability to adapt with flexibility and ease to changing environments and shifting priorities.
Nice To Haves
- This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma-informed approach that is essential to ensure a safe environment.
- You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
- Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.
Responsibilities
- Provide administrative and records support, answering phone calls, responding to inquiries, and clearly communicating agency rules and policies.
- Issue and track gas cards, negotiable goods, transportation passes, and parent mileage reimbursements, accurately logging all transactions in our records system.
- Support protective services and permanency staff by entering case data and documentation into the OR-Kids database.
- Request and gather relevant records, including police reports, court documents, and physical or mental health records, as needed.
Benefits
- ODHS Employee Resource Group communities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazing benefits package.
- Possible eligibility for the Public Service Loan Forgiveness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
