Executive Secretary I, Opt. 2 Ump

State of Illinois•Madison, WI

13d•Onsite

About The Position

The Illinois Department of Transportation (IDOT) seeks to hire an Executive Secretary I. The successful candidate will perform program management functions for field activities in eleven counties, as well as complex secretarial work involving scheduling and typing duties for the Land Acquisition Manager.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
Requires the ability to keyboard accurately at 55 wpm.
Requires successful completion of a background screening and self-disclosure of criminal history.

Nice To Haves

Prefers working knowledge of agency programs, rules, and regulations.
Prefers thorough knowledge of the principles of office management.
Prefers thorough knowledge of manual and automated office equipment.
Prefers thorough knowledge of composition, grammar, spelling, and punctuation.
Prefers thorough knowledge of arithmetic computations.
Prefers ability to establish and develop written instructions and procedures.
Prefers ability to apply human relations skills in interaction with management, representatives of government and private industry and the public.
Prefers ability to communicate clearly and effectively both orally and in writing.

Responsibilities

As Executive Secretary to the Land Acquisition Manager, performs duties including transcribing and/or keyboarding correspondence and meeting minutes.
Performs clerical support for the Land Acquisition staff.
Serves as receptionist for the bureau.
Arranges travel and hotel reservations for the supervisor and all land acquisition staff for seminars and meetings.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, Life, Vision, and Dental Insurance
Pension Plan
12 Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
12 paid Sick Days annually
10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
3 paid Personal Days annually
13-14 paid holidays annually
Tuition Reimbursement
Employee Assistance Program and/or mental health resources