Office Coordinator (18 Month Contract)

Brookfield Asset Management•Wilmington, NC

1d•Onsite

About The Position

The Office Coordinator (18 Month Contract) is responsible for the organization and coordination of the primary Brookfield Residential Wilmington office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Performs reception duties, supplies, equipment and vendor relations, building access, security and office space logistics. Responsible for administering building or office leases, communicating with building landlord and property managers to maintain office operations. Responsible for division wide communication and coordination of divisional activities.

Requirements

A Bachelor’s degree or equivalent combination of education and progressive work experience
5+ years’ office experience
Must have excellent interpersonal, written and oral communication skills
Knowledge of business and management principles
Excellent organizational, time management, and prioritization skills
Strong MS Office, Power Point, Adobe skills

Responsibilities

Manage office operations (building lease, equipment lease, vendor contracts, office moves, office insurance requirements, equipment / furniture purchases, landlord and property manager communications, etc.)
Helps with the management of the site location offices and model park operations
Design, implement, and oversee adherence to office policies and procedures
Analyze and monitor internal processes
May travel between office locations in the greater Wilmington area
Perform clerical and administrative responsibilities
Maintain a safe and secure working environment
Invoicing for office administrative related costs such as office supplies, equipment, kitchen supplies, etc.
Maintain project digital filing system and documentation as needed
Coordinates conference room meeting reservations, and logistics for visits from outside investors and/or Brookfield center lead executives from out of town including quarterly and annual meetings and land tours
Communicate and implement administrative priorities of local project team
Conduct meetings to review workload and expectations to ensure the accomplishment of objectives
Performs the front reception desk function
Oversee the office appearance- stocking supplies, light cleaning, mail service- open, sort and distribute mail, packages etc
Assists and attends community special events as extension of marketing team
Maintains project close out checklist and assist with process
Develops monthly power point reports