Office Coordinator - Contract
About The Position
The Office Coordinator supports daily office operations by providing clerical and administrative assistance and helping maintain an organized, welcoming, and well-equipped workplace. The role coordinates office supplies, supports vendors and facilities requests, assists with Friday lunches and company events, and responds to everyday employee needs. Candidates must be authorized to work in the United States on an ongoing basis without current or future employer sponsorship. The company cannot sponsor or transfer H-1B or other employment-based visas, and candidates currently on F-1, OPT, or STEM OPT status are not eligible.
Requirements
- High school degree or equivalent.
- 1–3 years of experience in an office clerk or office coordinator role.
- Exceptional organizational, attention-to-detail, and time-management skills.
- Ability to manage confidential information with discretion.
- Excellent written and verbal communication and interpersonal skills.
- Proficiency with Microsoft Office and Google Suite.
- Advanced tech savviness.
- High adaptability to change and stressful situations.
- Self-starter and goal-oriented, with the ability to undertake projects on one's own initiative.
- Authorization to work in the United States on an ongoing basis without current or future employer sponsorship; candidates on F-1, OPT, or STEM OPT status are not eligible.
Nice To Haves
- Associate degree.
Responsibilities
- Provide daily administrative support by preparing documents, entering data, filing records, and maintaining shared office information.
- Welcome visitors and notify employee hosts while following company visitor and access procedures.
- Receive and distribute incoming mail and packages and arrange outgoing shipments to ensure timely delivery and accurate tracking.
- Monitor office, kitchen, and breakroom supplies through regular inventory checks, submitting replenishment requests, and placing approved orders.
- Check reception areas, conference rooms, kitchens, and shared spaces daily to ensure they are organized, stocked, and ready for use; coordinate cleaning or maintenance needs with appropriate service providers.
- Support facilities requests by documenting reported issues, coordinating approved service visits, and tracking outstanding items.
- Assist with Friday lunches by confirming headcounts and dietary requirements, coordinating approved catering orders and delivery times, and supporting setup and cleanup within the assigned budget.
- Assist with company events, employee celebrations, and meetings by coordinating invitations, supplies, catering, room arrangements, and onsite logistics in collaboration with relevant teams.
- Maintain purchasing and expense records by organizing receipts, checking invoices against approved orders, and forwarding documentation to the appropriate team for processing.
- Support employee onboarding and departures by preparing workspaces, coordinating office supplies and access items, and updating relevant checklists in collaboration with HR and IT.
- Follow company procedures for recordkeeping, confidentiality, and workplace safety, and promptly report hazards or operational concerns to management.
- Complete additional clerical, administrative, and office support assignments as directed to meet changing business needs.
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What This Job Offers
Education Level
High school or GED
