DC Office Admin

The Guardian • Washington, DC

7d • $30 - $32 • Hybrid

About The Position

The Guardian US is seeking an organized, proactive, and detail-oriented full-time office coordinator to support the daily operations of our Washington, DC office. This individual will play a key role in maintaining a welcoming, functional, and efficient work environment by assisting with facilities, editorial and admin support, supplies and event coordination. This role requires three days per week (two in office/one remotely).

Requirements

• Highly organized and reliable, with strong attention to detail
• Good communication and interpersonal skills
• Comfortable with basic tech troubleshooting (printers, conference screens, etc)
• Admin experience in media or newsroom environments a plus
• Self-starter with a proactive, problem-solving approach

Responsibilities

• Liaise with building management on facilities-related needs and issues
• Maintain office access and safety protocols
• Coordinate office improvements, including tech setup and furniture moves
• Manage package deliveries and distribution
• Order and organize office supplies
• Keep kitchen and common areas tidy and well-stocked
• Assist with setting up interviews and media equipment
• Coordinate food orders and prep for in-office meetings and guest visits
• Support calendar management and meeting logistics as needed
• Welcome visitors and ensure the office is set up for their arrival
• Assist with onboarding of new staff: desk setup, phones, office orientation, IT coordination
• Create a DC off diary rota (schedule), maintain it, and coordinate it with the central newsdesk rota.
• Assist with general administrative office duties and projects
• Conduct monthly check-ins with desk editors, check on contributor emails.
• Process desk payments & expenses (training provided)
• Assist with subscription management
• Assist with travel arrangements for staff and freelance contributors
• Assist the main DC editor with special events logistics, such as midterm elections, political conferences.
• Manage DC team resources, such as a central calendar of political, cultural, and media-related events in DC, press contacts and a local guide for office visitors

Benefits

• 20 days of vacation leave in addition to 12 company holidays and 2 personal days (to be pro-rated)
• Unlimited sick time
• Employee Assistance Programs
• 401(k) Match
• Subsidized healthcare coverage including medical, vision, and dental
• Medical and Dependent Flexible Spending Accounts
• Generous parental leave with 100% pay
• Long Term and Short Term Disability insurance
• Life insurance
• Commuter benefits
• Wellhub

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed