Detroit Office Coordinator & Administrative Project Support

Progressive Companies•Detroit, MI

17d•Hybrid

About The Position

As a Project and Office Coordinator, you will provide comprehensive administrative and project support to interdisciplinary architecture and engineering teams in the Detroit office. You will help foster a positive, engaging workplace by supporting colleagues and client projects, welcoming visitors, and keeping daily office operations running smoothly. The role coordinates project information, maintains records, supports contracts and proposals, and oversees office operations, hospitality, and safety-related activities.

Requirements

High school diploma required.
At least 3 years of broad operational or administrative experience in a directly applicable role.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.

Nice To Haves

Associate’s or bachelor’s degree.
Experience in the Architecture and Engineering industry.
Experience in a multi-office firm environment.
Proficiency with Deltek Vantagepoint, Microsoft SharePoint, and Teams.
Familiarity with Access or BSD software.

Responsibilities

Coordinate day-to-day project information flow, team calendars, meeting agendas, and minutes.
Manage client contact information, project files, and records in Deltek Vantagepoint.
Prepare contracts, project specifications, and proposal materials using AIA and BSD SpecLink software.
Track submittals, requests for information, and certificates of insurance throughout each project.
Support HR-led initiatives, including greeting candidates and supporting new-hire onboarding.
Oversee Detroit office operations, including supplies, vendor coordination, and overhead expense reconciliation.
Serve as the point person for safety training, emergency planning, front-office hospitality, and guest reception.