Administrative Office Coordinator

Sevita • Terre Haute, IN

5d

About The Position

The Administrative Office Coordinator supports management and the department’s mission by providing varied administrative and operational support. Duties include scheduling, travel planning, routine correspondence, coordinating and scheduling department staff work, and providing backup support for administrative staff. The coordinator ensures staff receive training and continuing in-service instruction; assists with contracts and proposals; and coordinates building maintenance, office equipment, purchasing, and space planning or leasing.

The role also organizes department and program meetings, training, and events. It may support Human Resources with interviewing, hiring, orientation, training, performance evaluations, and employee records. Additional responsibilities include coordinating and maintaining payroll, invoices, accounts payable, and departmental systems and operations reports, as well as performing timekeeper duties. Full-time, part-time, and as-needed schedules are available.

Requirements

• Associate degree in a related field.
• 2–3 years of experience in administrative support, or an equivalent combination of education and experience.
• Strong attention to detail and organizational skills.
• Ability to multitask and meet deadlines.
• Effective communication skills to manage relationships.
• Reliable and responsible attitude and a compassionate approach.
• Commitment to quality.

Responsibilities

• Support management with scheduling, travel planning, and routine correspondence.
• Coordinate, plan, organize, and schedule department staff duties and responsibilities.
• Provide backup support for administrative staff.
• Ensure staff receive training and continuing in-service training instruction.
• Assist with preparing and maintaining contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning or leasing.
• Organize and plan department and program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, and accounts payable.
• Develop departmental systems and operations reports.
• Perform timekeeper responsibilities.

Benefits

• Full compensation and benefits package for full-time employees.
• 401(k) with company match.
• Paid time off and holiday pay.
• Employee Referral Program bonus opportunities for eligible roles.
• Career development and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree