Office Coordinator

Big-D Construction•Tempe, AZ

4d•Onsite

About The Position

Big-D Southwest is looking for an Office Coordinator to join their team located in Tempe, AZ. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation, supported by purpose and joy.

Requirements

A High School Diploma or GED is required
Microsoft Office Suite experience is required
3-5 years of construction experience required
Proficient computer skills, including typing, Microsoft Office Suite, Prolog, Bluebeam
Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists
Clear written and verbal communication
Organize and write procedures in a logical/methodical manner
Ability to multitask and work on multiple projects simultaneously including manage priorities of multiple managers
Consistently produces accurate work and has excellent attention to detail
Work well in a team environment
AR/AP skills, managing the release of payments to subs/vendors, assisting in creating of monthly bills to the owner, tracking cost, and other accounting duties as needed
Proficient in document control and has the ability to assist in processing RFI’s and submittals
Able to be resourceful and take initiative
Maintains a friendly and courteous attitude, even under stressful situations
Able to provide critical feedback in a manner that is conducive to employee growth

Nice To Haves

Business school, Associate’s degree or equivalent is a plus

Responsibilities

Politely welcomes and assists all visitors as they arrive at the corporate offices. Contacts employees to let them know the visitor has arrived.
Promptly answers all incoming phone calls and promptly transfers calls to the appropriate person.
Respectfully takes messages when requested.
Uses best judgment and acts as a “gatekeeper” to screen solicitors who arrive in-person or call in to the office.
Updates job lists in order to keep track of which office personnel are working on certain jobsites.
Updates master phone list with phone extensions for new office hires and extension changes.
Receives all incoming mail, packages, and plans. Ensures that all of the items are distributed to the correct recipient efficiently.
Creates shipping labels and adds postage to outgoing mail. Coordinates the pick-up of all outgoing express packages and metered mail.
Maintains mail room mailboxes for new & terminated employees.
Ensures shipping and office supplies are well stocked and orders additional products when needed.
Opens and closes the office at the beginning and end of each business day.
Records and advises receipt of owner payments and other checks as received.
Updates bid boards and purchase order logs and distributes purchase order books (as necessary).
Reserve/coordinate conference rooms as requested.
Assists all departments with various clerical needs.
Coordinates with other departments such as Accounting, Human Resources, and Information Technology to support the local office.
Organize orientation and training of new personnel
Monitor and maintain office supplies inventory
Committed to supporting Big-D’s policies and procedures
Provide various administrative support to the office teams