Office Coordinator

Sevita • Fairview, PA

10d • Onsite

About The Position

The Office Coordinator plays a critical role in supporting the Day Program operations by providing exceptional customer service, managing office administration, and leading key components of the new employee onboarding process. This position serves as a primary point of contact for visitors, staff, and external partners while ensuring efficient and compliant office and HR support.

Requirements

• Must have a valid driver’s license that is in good standing and valid for one year with driving experience

Responsibilities

• Serve as a primary coordinator for onboarding new staff
• Connect with new hires prior to their start date to provide guidance and support
• Schedule and complete Day 1 New Hire Orientation (NHO)
• Ensure completion of all required online training modules
• Facilitate and coordinate remaining NHO activities with internal departments and stakeholders
• Greet and assist all visitors to the Day Program, including vendors, families, insurance case managers, staff, and participants
• Answer and route incoming phone calls in a professional and courteous manner
• Act as a welcoming and knowledgeable point of contact for internal and external partners
• Manage daily office operations to maintain an organized, efficient, and professional environment
• Process invoices, maintain contracts, and stream/process checks
• Handle outgoing mail and deliveries, including trips to the post office
• Coordinate logistics for meetings, trainings, and out-of-state visitors, including ordering food and ensuring workspaces are clean and prepared
• Maintain accurate and confidential employee files and HR documentation
• Assist with billing processes and verify program census data
• Provide general administrative and clerical support to program leadership as needed
• Provide general administrative support as needed to support program operations and leadership
• Running short errands; meaning you must have a valid driver’s license that is in good standing and valid for one year with driving experience
• Perform other related duties as assigned

Benefits

• Full-Time Schedule: Monday–Friday, 8:30 AM–4:30 PM
• Competitive Compensation & Benefits for full-time employees
• 401(k) with Company Match
• Paid Time Off & Holiday Pay
• Meaningful, Rewarding Work making a real impact in the lives of those you serve—alongside a supportive, collaborative team
• Job Security & Growth with nationwide career development and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed