Office Coordinator

Baskervill • Richmond, VA

6d • Onsite

About The Position

Baskervill is an architecture, engineering, and interior design practice with a 130-year legacy of shaping some of the country's most recognizable workplaces, hotels, campus buildings, healthcare facilities, and much more. Our Richmond office is currently looking for a full-time Office Coordinator to join our team! The Office Coordinator is a central role supporting office operations for 150+ on-premises staff, and includes day-to-day office operations and administrative tasks, guest and client hospitality, and facility maintenance. We are looking for an individual who is detail-oriented, reliable, highly organized, loves working with people, and is constantly finding ways to make an award-winning Great Place to Work even better.

Requirements

• High school diploma or GED
• 2+ years of office support and/or experience in a professional office environment
• General knowledge of office procedures
• Proficiency in Microsoft 365
• A positive attitude and exceptional customer service-style demeanor
• Strong verbal and written communication skills and the ability to communicate effectively with internal teams and external clients, vendors and guests
• Experience working as part of a team
• Availability to work in office 8am – 5pm, Monday – Friday
• The ability to lift up to 30 pounds
• The ability to travel locally in the Richmond region as needed

Responsibilities

• Serve as the firm’s first point of contact by answering phones and emails, greeting visitors, and providing parking validation
• Coordinate the Lunch & Learn program, including scheduling, vendor communication, and meeting setup
• Maintain office records such as PTO calendars, seating charts, access cards, parking logs, and equipment inventories
• Manage incoming and outgoing mail, packages, courier services, and shipment tracking
• Maintain front office, conference rooms, kitchen and common areas, and oversee sample returns and recycling efforts
• Conduct office inspections to ensure cleanliness and organization, and address facility maintenance issues
• Manage office supplies, including ordering, stocking, and usage tracking
• Provide administrative support as requested, including data entry and document preparation
• Coordinate employee offboarding logistics, including workspace cleanup and asset recovery
• Assist with meeting logistics, including room setup, catering, and hospitality needs
• Support the Office Manager with maintenance coordination and other administrative tasks as needed

Benefits

• Medical, dental, and vision coverage
• Paid parental leave
• A 401(k) with employer match
• Short- and long-term disability coverage
• Paid personal time, paid holidays, and a floating holiday
• Flex spending account
• Competitive salary commensurate with experience and skills

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED