Office Coordinator

Beyond • Dallas, TX

9d • Onsite

About The Position

We Go Beyond: At Bed Bath & Beyond, we believe that everyone should “Be You!”. Bed Bath & Beyond is a community that upholds a culture of understanding, acceptance, and respect. We believe a person’s individuality, traits, beliefs, and characteristics should be valued and embraced. Living by this ethos is essential to the success of our business. Our goal is to foster a more inclusive environment where every employee visibly demonstrates inclusive behaviors and respect for individuals.

Requirements

• 2+ years in an EA, coordinator, or admin role — internships and fast-paced service jobs count too.
• Experience juggling calendars and booking travel (bonus points if you've planned a multi-leg trip for someone else — or yourself).
• Comfort with numbers — reconciling expenses or managing a budget, even informally, is a plus.
• Solid Microsoft 365 skills (Outlook, Teams, Word, Excel); bonus if you've used tools like Concur or similar.
• Clear, confident communication — written and verbal.
• An eye for detail that borders on obsessive (in a good way).
• The ability to stay cool and adapt when plans change fast, including outside 9-to-5.
• Trustworthiness and good judgment — you'll be handling sensitive info from day one.
• A self-starter mindset, with the collaboration skills to work well across teams.
• Flexibility and a genuine curiosity about how businesses operate.
• A warm, professional presence comfortable greeting guests and answering phones as the face of the office.
• High School Diploma required
• Ability to operate a computer, telephone, and other standard office equipment.
• Ability to communicate effectively with employees, executives, vendors, and travel partners, including outside standard business hours as needed.
• Ability to remain in a stationary position for extended periods while performing administrative tasks.
• Ability to move throughout the workplace to access work areas, meeting rooms, files, and office equipment.
• Ability to exchange accurate information in person, via telephone, video conference, and email.
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this role.

Nice To Haves

• bonus points if you've planned a multi-leg trip for someone else — or yourself
• bonus if you've used tools like Concur or similar

Responsibilities

• Own executive calendars end-to-end — scheduling meetings, blocking focus time, and juggling last-minute changes without breaking a sweat.
• Make the call on scheduling conflicts, prioritizing what actually matters.
• Set up meetings that just work — rooms booked, video links sent, the right people looped in.
• Stay a step ahead, spotting scheduling issues before they become problems.
• Put together daily/weekly briefings so execs walk into every meeting prepped.
• Send the reminders and follow-ups that keep everyone on track.
• Book flights, hotels, cars, and everything in between for domestic and international trips.
• Build itineraries people actually want to use — clear, realistic, and accounting for time zones and layovers.
• Handle the chaos when a flight gets delayed or canceled — rebook fast, keep everyone calm.
• Know the loyalty programs, preferred vendors, and travel policy inside and out.
• Be the person executives can text when something goes not as planned.
• Handle visa, passport, and documentation logistics so international trips go smoothly.
• Prep and submit expense reports accurately and on time.
• Track travel spend and give execs and the Chief of Staff a clear picture, regularly.
• Work with Finance to make sure reimbursements happen fast.
• Keep records organized and audit-ready.
• Spot ways to save on travel costs and help keep spending on policy.
• Handle confidential info with discretion — you're trusted with the details that matter.
• Draft correspondence, prep materials, and track follow-ups so nothing falls through the cracks.
• Keep digital files organized so anything can be found in seconds, not hours.
• Jump into special projects and new challenges as they come up — variety is part of the job.
• Greet visitors, candidates, and vendors with a warm, professional welcome as the first face of Beyond Retail Group.
• Answer, screen, and route incoming calls, and manage the front office inbox and general voicemail.
• Manage visitor sign-in, badge issuance, and security check-in procedures for guests and contractors.
• Keep the lobby and front office polished and presentation-ready at all times.
• Sort and distribute incoming mail and packages, and coordinate outgoing shipments.
• Coordinate conference room scheduling and set-up for guests and meetings as needed.

Benefits

• 401k (6% match)
• Flexible Schedules
• Tuition Reimbursement, Leadership Development Program, & Mentorship Program
• Employee Resource Groups (LatinX, Black Employee Network, LGBTQIA+, Women’s Network, Women In Tech)
• And More… Benefits vary based on position, tenure, location, and employee election

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED