DOC East Moline CC Adult Education Office Coordinator
About The Position
The Illinois Department of Corrections is seeking an energetic and dedicated individual to serve as an Office Coordinator performing paraprofessional duties for the Educational Facility Administrator in the Office of Adult Education and Vocational Programming. The successful candidate will prepare technical education reports and contractual agreements. Additionally, the person selected for this position will utilize various software applications to input/maintain information required by legislation. Moreover, this position will function with a wide latitude of independence in communicating and complying with OAVES educational and institutional policies and procedures.
Requirements
- Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
- Requires ability to keyboard accurately 30 words per minute.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Nice To Haves
- Prefers at least one (1) year of experience assisting with adult education programing.
- Prefers at least one (1) year of experience preparing documents and/or reports for an adult education program or similar like setting using proper grammar, spelling, and punctuation.
- Prefers at least one (1) year of experience working with spreadsheets and/or software for compiling reports.
- Prefers at least one (1) year of working experience in a correctional setting.
- Prefers at least one (1) year of experience reviewing policies and procedures to assist in educational programming and/or similar activities.
- Prefers at least one (1) year of experience working with and maintaining confidential information.
- Prefers at least one (1) year of experience analyzing and tracking monthly reports submitted by educational staff.
- Prefers at least one (1) year of experience scheduling students for educational programming.
Responsibilities
- As an administrative secretary to the Educational Facility Administrator, provides office support functions in preparation of technical educational reports.
- Conducts special projects/studies and gathers data.
- Provides guidance and direction to individuals in custody and contractual clerical support staff.
- Prepares OFD suborders, requisitions and invoice vouchers for supplies and equipment.
- Keyboards complex charts, statistical reports, documents, forms, memoranda, contractual agreements, meeting minutes and letters.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Health, life, vision, and dental insurance
- Pension Plan – vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Employee Assistance Program and/or mental health resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
