Office Coordinator

CHEP•Bolingbrook, IL

8d•Onsite

About The Position

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model. Do you thrive in a fast‑paced environment where accuracy and teamwork matter? Join our manufacturing team and play a critical role in keeping operations running smoothly while supporting a dynamic, people-focused environment. Come join us as an Office Coordinator in Bolingbrook, IL! The Office Coordinator is responsible for providing quality day-to-day office and warehouse administrative support to leadership and staff. This individual will be responsible for the following areas: General clerical and office administration duties Purchasing and vendor system administration HR administration: timekeeping, payroll, site-level employee onboarding and escalating employee relations issues or concerns to HR Business Partner in a timely manner.

Requirements

High school diploma/equivalent
Intermediate computer skills in Outlook, Microsoft Excel, Word, and PowerPoint
Ability to anticipate needs
Organizational skills
Problem solving
Time Management
Decision Making
Excellent communication skills, written and verbal.
Strong Customer Service skills
Ability to multi-task in a fast-paced work environment

Nice To Haves

Associate’s degree or higher is preferred
2-5 years’ experience in an administrative support function preferred
Previous timekeeping experience and local and federal payroll knowledge, preferred
Accounts payable experience
Previous office management or administrative coordinator experience in warehouse environment preferred
Proficient with Kronos and Workday or any other HR operating systems

Responsibilities

Oversee the day-to-day office operations, ensuring a clean, professional, and well-organized working environment.
Manage incoming/outgoing courier services, phone calls, invoices, and deliveries, ensuring timely handling and communication.
Coordinate the preparation and organization of meeting rooms for team events and customer visits, ensuring all logistical and administrative needs are met.
Implement and manage processes related to cost control and expense management to optimize the facility budget.
Support and manage Brambles' internal GAP audit process, following up on improvements to maintain operational standards.
Serve as the first point of contact for the office, managing reception duties and ensuring a positive experience for employees and visitors.
Assist with ad hoc administrative tasks and projects to support team events and office management initiatives.
Contribute to office improvement initiatives and projects aimed at enhancing overall efficiency and service quality.
General clerical and office administration duties
Purchasing and vendor system administration
HR administration: timekeeping, payroll, site-level employee onboarding and escalating employee relations issues or concerns to HR Business Partner in a timely manner