Office Coordinator

StepStone Family & Youth Services•Murfreesboro, TN

4d•$16 - $18•Onsite

About The Position

StepStone Family & Youth Services provides trauma informed, youth centered services to children and families involved in foster care. The Office Coordinator plays an important role in supporting daily administrative and business operations, helping ensure program teams have the resources and support needed to provide high quality services to youth and families. We are seeking an organized and dependable Office Coordinator who thrives in a fast paced environment and values accuracy, communication, teamwork, and exceptional service. This role is ideal for a professional who enjoys managing multiple priorities and providing reliable administrative support to both leadership and program staff. The Office Coordinator is responsible for supporting office operations including payroll preparation, accounts payable, purchase card documentation, expense reporting, record maintenance, purchasing, filing, and other administrative functions. This position works closely with the Business Manager, program leadership, employees, and corporate departments to help maintain accurate records, efficient processes, and compliance with company policies and procedures. The ideal candidate is detail oriented, proactive, solutions focused, and highly organized, with a strong commitment to professionalism, confidentiality, and operational excellence while supporting teams dedicated to improving outcomes for youth and families.

Requirements

Two years of related office management or bookkeeping experience
Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
Experience in managing systems, processes, and people
Must be able to work independently as well as part of a team
Capable of working responsibly with highly confidential information
Must meet all agency requirements for pre- employment as required by Company and/or State regulations
Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience
Valid driver’s license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)

Responsibilities

Tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.
Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
Collect PCard receipts from cardholders weekly and reallocate expenses as required
Assist with processing of client funds requests as required
Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
Ensure business documents are retained as per policy
Performs other duties as assigned