Office Coordinator

NAI Hallmark•Jacksonville, FL

16h•$44,500 - $50,000•Onsite

About The Position

Coordinates daily office operations and administrative services to support an efficient, professional workplace. Serves as a primary point of contact for employees, visitors, and service providers while supporting internal communications and employee engagement. This is an in-office position. Hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 4:30 p.m. The Office Coordinator is expected to demonstrate professionalism, discretion, and a service-oriented approach, and to maintain confidentiality in all business matters.

Requirements

High school diploma or equivalent.
Minimum two years of administrative office or customer service experience.
Strong communication, organization, time management, and problem-solving skills.
Proficiency with Microsoft Office and the ability to learn new business systems.
Service-oriented approach, sound judgment, and ability to manage competing priorities.

Responsibilities

Serve as the primary point of contact for visitors and callers, providing a professional and welcoming experience.
Coordinate daily office services and maintenance to keep the workplace organized, functional, and ready for business.
Coordinate office vendors and service agreements, monitor service quality, and track renewals and issue resolution.
Manage purchasing and inventory for office supplies and workplace amenities within approved budgets.
Coordinate meetings, catering, office events, and travel arrangements as needed.
Manage incoming and outgoing mail, deliveries, and shipping services.
Coordinate workplace onboarding and employee access with internal teams and service providers.
Maintain internal communications and support employee recognition and engagement initiatives.
Support office budgets and office expense tracking; maintain accurate records and safeguard sensitive business materials.
Provide administrative support to leadership and staff and assist with related projects as assigned.
Demonstrate professionalism, discretion, and a service-oriented approach, and maintain confidentiality in all business matters.