Office Coordinator - Norfolk State University

Thompson Hospitality Corporation•Norfolk, VA

10d

About The Position

Thompson Hospitality is seeking a dependable, service-driven Office Coordinator to support Dining Services operations at Norfolk State University. The role is suited to an organized, detail-oriented professional with administrative and financial experience who can work in a fast-paced environment, maintain accurate financial records, and help daily office operations run smoothly. The Office Coordinator supports financial transactions and accounting processes, including cash handling, deposits, sales reconciliation, recordkeeping, invoices, purchase orders, expenses, accounts payable and receivable, budget tracking, and financial reporting. The position also coordinates daily office operations, maintains employee and operational records, supports payroll and timekeeping administration, prepares reports and presentations, and works with dining leadership on campus events, meetings, and special projects.

Requirements

Previous experience in office administration, bookkeeping, accounting support, or financial coordination is preferred.
Strong proficiency in Microsoft Office, particularly Excel, including the ability to manage spreadsheets, reconcile data, and prepare reports.
Familiarity with financial transactions, invoicing, accounts payable and receivable, and basic accounting principles.
Excellent organizational skills and attention to detail, with the ability to manage competing priorities.
Strong written and verbal communication skills and a customer-service mindset.
Ability to handle confidential employee and financial information professionally.
An associate degree in Business Administration, Accounting, Finance, or a related field is preferred; equivalent experience is considered.

Nice To Haves

Experience in hospitality, food service, campus dining, or a similar operational environment is a plus.

Responsibilities

Assist with daily financial transactions, cash handling, deposits, and reconciliation of sales reports.
Maintain accurate financial records, invoices, purchase orders, and expense documentation.
Support accounts payable and receivable processes, including invoice tracking and payment follow-up.
Assist management with budget tracking, expense monitoring, and financial reporting.
Identify and resolve discrepancies in financial records while maintaining accuracy and confidentiality.
Coordinate daily office operations, including scheduling, correspondence, filing, and office supply management.
Maintain organized employee records, operational documents, and electronic databases.
Assist with payroll administration, timekeeping verification, and employee documentation.
Prepare reports, spreadsheets, and presentations to support management and operational decisions.
Collaborate with dining leadership to support campus events, meetings, and special projects.