Office Coordinator AHF JC315215

American Addiction Centers • Rome, GA

11d • $23 - $34 • Onsite

About The Position

The Office Coordinator works Monday - Thursday from 8:30 a.m. - 4:30 p.m. and Fridays from 8 a.m. - 4 p.m. (Cancer Navigators office hours). The position also assists with outreach and occasionally works night and weekend events/outreach opportunities. This role participates in Professional and Organizational Development by developing and implementing personal and professional goals, promoting professional growth, and assisting in the ongoing development of the Rehab/Occupational Services department. The coordinator participates in one Rehab work group and assists in the professional growth of co-workers through cross-training and program development. They also participate in department and/or hospital education, promotion, and advocacy activities within the community. The position maintains an efficient and effective work schedule, managing workload consistent with other staff, accepting new patients and assignments, and utilizing allotted time and resources effectively. The coordinator can prioritize and reorganize workload, offers assistance to coworkers, performs several tasks simultaneously, and solicits help when necessary. They initiate correction of minor problems and demonstrate competency in their primary assigned program. The role also involves maintaining and completing documentation according to established guidelines, identifying important information, following up on needs, typing letters, reports, and presentations, performing general office duties, ordering and monitoring supplies within budget, performing filing and copying, and maintaining employee-related records. The Office Coordinator works closely with the Coordinator and staff to organize and schedule meetings and maintain minutes, compiles Occupational Health Services activity and expense reports, enters charges into the financial system, and maintains copies for departmental records. They consistently monitor accuracy and maintain the health database for account and marketing purposes. Additionally, the position serves as Stolas System Administrator to provide support to other departments/practices and coordinates revisions with IS as needed, and assists with database development. Communication with team members and customers is conducted in a manner that can be understood by the population served.

Requirements

• Computer proficiency in MS Word, Excel and email
• Office experience to include filing, faxing, phones and other basic office functions.

Nice To Haves

• Associate’s degree or some college coursework
• 2 year office experience in the healthcare field

Responsibilities

• Develops and implements personal and professional goals and promotes professional growth.
• Assists in the ongoing development of the Rehab/Occupational Services department and program through defining the philosophy and objectives, performance improvement, policy and procedure development, marketing, etc. as requested.
• Participates in one Rehab work group.
• Assists in professional growth of co-workers through providing cross training and program development (i.e. conducts one in service/year, acts in mentor role, etc.).
• Participates in two department and/or hospital education, promotion and/or advocacy activities within the community.
• Maintains workload that is consistent with other staff members including distribution of patients to other staff.
• Willingly accepts new patients and assignments.
• Utilizes allotted time and resources effectively to accomplish goals.
• Able to prioritize and/or reorganize workload in response to stat or heavy workload.
• Offers assistance to coworkers.
• Able to perform several tasks simultaneously.
• Effectively solicits help from others when necessary.
• Initiates correction of minor problems as they occur.
• Demonstrates competency in primary assigned program.
• Identifies important information and brings to someone’s attention.
• Follows up with person to make sure needs were met.
• Types letters, reports, presentations, etc. as requested.
• Performs general office duties.
• Consistently orders, organizes and monitors office and clinical supplies within budget allowances.
• Performs filing, copying, etc.
• Maintains employee related records to satisfy hospital/practice requirements including education, PI, competencies, ETO, etc.
• Works closely with the Coordinator and staff to organize and schedule meetings and maintain minutes.
• Compiles Occupational Health Services activity reports.
• Maintains Occupational Health Services expense reports.
• Enters charges into financial system and reports financial information.
• Maintains copies for departmental records.
• Consistently monitors accuracy.
• Maintains the health database for account and marketing purposes.
• Serves as Stolas System Administrator to provide support to other departments/practices and coordinates revision with IS as needed.
• Assists with development of databases.
• Communicates with team members and customers in a manner that can be understood by the population served.

Benefits

• Paid Time Off programs
• medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED