Office Coordinator (Reception & Events)

Clarity Partners LLC•Chicago, IL

2h•$60,000 - $75,000•Onsite

About The Position

Voted one of Chicago’s Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring! Clarity Partners is seeking an Office Coordinator (Reception & Events) local to Chicago, IL. The Office Coordinator is energetic, thoughtful, and creative team player who will provide comprehensive support to executive and operational team members, as well as handle day-to-day office responsibilities. This role will report in a fully on-site setting.

Requirements

High school diploma or equivalent required; associate's degree or higher preferred.
2+ years of experience in a receptionist or front desk role, preferably in an office or IT consulting environment.
2+ years of experience in event coordination and management.
Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
Exceptional organizational and time management skills, with the ability to handle multiple priorities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Smartsheet.
Comfortable using office equipment (phones, fax, copier, etc.).
Ability to maintain a professional demeanor and appearance at all times.
Strong problem-solving skills and a proactive attitude.
Flexibility to work periodic evening hours to support events, deadlines, or time-sensitive priorities.

Responsibilities

Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages.
Answer and direct phone calls, emails, and other inquiries.
Maintain and manage the office area to ensure a clean, organized, and welcoming space.
Ensure office supplies and kitchen are stocked and order necessary items when needed.
Ensure office organization is well-kept and routinely checked.
Assist with general office upkeep and any administrative tasks to support office operations.
Schedule meetings and appointments for clients, team members, and executives.
Coordinate conference room bookings and prepare meeting spaces.
Manage office calendars and ensure timely and efficient scheduling of appointments and events.
Provide clerical support to various departments as needed (filing, data entry, etc.).
Conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration.
Lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution.