Office Coordinator I - Regenerative Medicine Lab

Unither Pharmaceuticals•RTP, NC, NC

6d•Onsite

About The Position

As an Office Coordinator, you'll support the daily operations behind cutting-edge regenerative medicine research, ensuring employees, visitors, and facilities have what they need to succeed. This role will provide operational and administrative support to the Regenerative Medicine team by coordinating day-to-day office, lab, and facility activities. This role manages purchasing support tasks, including budget tracking, supply ordering, and vendor coordination; maintains shared spaces and inventory; and supports onboarding logistics. The position also coordinates meetings, events, tours, and team communications while maintaining accurate records and documentation to support efficient and compliant operations.

Requirements

H.S. Diploma or General Education Degree (GED) or Associate Degree in a related field
Proficiency with Microsoft Office Suite (Word, Excel, Powerpoint, etc.)
Able to work independently and within a team
Good oral, written, and interpersonal skills.
Excellent organizational skills and attention to detail
Ability to handle multiple tasks and prioritize effectively

Nice To Haves

Bachelor’s Degree in a related field
1+ years of administrative or procurement experience

Responsibilities

Place lab and office supply orders, maintain the order tracking spreadsheet, and save/file packing slips and other related records
Maintain breakrooms and common areas by stocking snacks, beverages, coffee/tea, utensils, and other supplies; monitor inventory and request replenishment as needed
Support new hire onboarding activities by preparing office and desk name tags, updating seating charts and phone directories, and ordering required lab PPE
Maintain general office organization by emptying office recycling bins, breaking down cardboard boxes, and restocking the office supply cabinet
Schedule and coordinate routine lab tours, maintain the tour volunteer list, and keep the tour log current.
Support vendor visits by assisting with escort check-in/check-out activities and helping ensure vendors follow established facility access procedures
Perform clerical and document support tasks such as creating routine forms and signage, uploading documents to the repository, filing records, and archiving documents
Arrange catering and reserve facilities for meetings and events, including support for off-site event logistics as assigned
Send routine awareness notification emails to staff and sort/distribute incoming mail
Record meeting minutes and distribute minutes to relevant team members
Update facility bulletin boards and post required signage and notifications, including health awareness materials and OSHA logs
Perform other duties as assigned