Office Coordinator & Assistant to the University Registrar (Administrative Support Coordinator II)

CSU Careers • San Diego, CA

8d • Onsite

About The Position

San Diego State University’s Office of the Registrar is hiring an Office Coordinator and Assistant to the University Registrar to provide administrative, operational, data-entry, and project support to the University Registrar and the office’s leadership team. Under the general direction of the University Registrar, the role coordinates daily office operations; manages calendars and meetings; supports personnel and recruitment processes; prepares correspondence and reports; and serves as a primary contact for inquiries directed to the University Registrar. The position works with faculty, staff, administrators, students, campus partners, and external contacts, requiring sound judgment, confidentiality, attention to detail, and the ability to interpret and apply university procedures, CSU policy, Title V, and FERPA requirements. The coordinator independently manages projects from initiation through completion with minimal supervision and helps maintain personnel records, office resources, equipment, and emergency preparedness activities.

The Office of the Registrar supports academic records, class scheduling, registration, transfer credit, degree completion, and other enrollment services. The office has three managers and approximately 40 staff across four units. It is part of Enrollment Services, which provides services to students from their initial interest in SDSU through graduation.

This is a full-time, benefits-eligible, permanent/probationary position, designated non-exempt under the FLSA and eligible for overtime compensation. Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., though they may vary based on operational needs. The position is on campus at SDSU in San Diego.

The CSU Classification Salary Range is $4,367–$6,362 per month (Step 1–Step 20). Initial placement is based on qualifications, experience, budget, and equity guidelines and is not expected to exceed Step 1 ($4,367 per month). Future increases, including step advancements, are subject to contract negotiations.

Applicants should have a high school program, technical/vocational program, or equivalent combined with several years of related office work experience. The role requires functional knowledge of standard office procedures, strong English grammar and communication skills, and the ability to use and quickly learn office support technology and software. Applications submitted by November 12, 2026, receive full consideration; the position remains open until filled.

Requirements

• Functional knowledge of and skill in standard office procedures and practices, and the ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation, with the ability to communicate clearly orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• High school program, technical/vocational program, or equivalent combined with several years of related office work experience.
• Experience supporting the administrative functions of an office.
• Ability to work well with students and the public in a reception capacity.
• Ability to work well with colleagues and appropriate administrators in coordinating office administrative functions.
• Ability to exercise confidentiality, respect, and thoughtful planning and office practices in completing responsibilities.
• Experience and skill using Microsoft Office, including Word, Excel, and PowerPoint.
• PC familiarity and web browser functionality.
• Applicants must currently be authorized to work in the United States on a full-time basis; SDSU does not sponsor staff or management positions.
• Satisfactory completion of a background check, including a criminal records check, is required for employment.
• The position is designated as a mandated reporter under the California Child Abuse and Neglect Reporting Act and CSU Executive Order 1083.

Nice To Haves

• Experience managing student employee programs.
• Experience maintaining chatbot systems and coordinating social media.
• One or more years in a high-volume university administrative setting.
• Demonstrated ability to interpret academic policies and enrollment procedures.

Responsibilities

• Coordinate daily office operations, resolve logistical and facilities needs, troubleshoot office equipment and technology issues, and maintain organized workspaces, supplies, assets, and equipment records.
• Provide administrative support to the University Registrar and leadership team through calendar management, meeting preparation, travel coordination, action-item follow-up, staff meetings, retreats, and events.
• Coordinate recruitment, interview scheduling, reference checks, onboarding materials, hiring documentation, personnel files, attendance records, telework calendars, and other human resources processes while maintaining confidentiality.
• Prepare, edit, and distribute correspondence, reports, presentations, and draft policy documents; coordinate sensitive communications; and assist with data entry and special project reporting.
• Coordinate responses to public information requests, subpoenas, and FOIA requests under the direction of the appropriate administrator, maintaining records in accordance with FERPA and institutional policies.
• Coordinate diploma cover orders and commencement delivery, office supply and equipment requests, asset tracking, software and hardware updates, maintenance work orders, and ergonomic equipment requests.
• Maintain the Office of the Registrar’s emergency preparedness plan, coordinate safety trainings and drills, serve as office safety coordinator, and orient new staff to office safety protocols.
• Plan and complete assigned administrative and operational projects with minimal oversight, coordinating with colleagues and administrators across the Office of the Registrar, Enrollment Services, and the university.
• Serve as a primary point of contact for inquiries directed to the University Registrar.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• Optional FlexCash, life and disability insurance, and legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED