Office Coordinator and Executive Assistant
About The Position
Be the operational heartbeat of our Commercial Headquarters. If you thrive in fast-paced environments, bring structure to complexity, and enjoy being at the center of executive operations, this is a highly visible role where no two days look the same—and where your impact is felt daily. At Pretium Packaging, we don’t just manufacture plastic containers; we help shape the packaging behind some of North America’s most recognized brands. Our Birmingham, Michigan office serves as our Commercial Headquarters and Concept Design Studio: a dynamic, design-forward space where strategy, innovation, and customer engagement converge. We are seeking a seasoned, highly capable Office Coordinator & Executive Assistant to oversee headquarters operations and serve as a trusted operational partner to three Senior Vice Presidents.
Requirements
- 5+ years of experience in office management, executive assistant, or senior administrative roles
- Experience supporting multiple senior leaders in a fast-paced environment
- Strong familiarity with administering established policies, procedures, and workflows
- Excellent organizational and time-management skills
- Strong judgment and discretion in handling confidential matters
- Professional written and verbal communication skills
- Ability to manage complex, interrelated tasks with minimal direction
- High attention to detail with strong follow-through
- Creativity and problem-solving mindset
- Proficiency in Microsoft 365 tools (Outlook, Teams, Excel, PowerPoint)
- Ability to influence processes and foster effective collaboration without formal authority
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Manage the full scope of day-to-day office operations
- Oversee clerical and administrative workflows such as scheduling, work processing, reporting support, and coordination activities
- Manage purchasing, maintenance, and repair of office supplies, equipment, and shared resources
- Own vendor relationships related to facilities, office services, hotels, and event partners
- Coordinate building services, facilities needs, and maintenance activities
- Prepare conference rooms and shared spaces for executive, customer, and leadership meetings
- Support onboarding logistics and workspace setup for new hires and visiting employees
- Track office-related expenses and process vendor invoices accurately and on time
- Serve as a key liaison between the Commercial Headquarters and plant or corporate locations
- Develop, document, and improve processes and procedures to ensure efficient, cost-effective office operations
- Identify opportunities for procedural improvements and make recommendations to leadership
- Manage complex calendars, scheduling, and meeting coordination
- Coordinate domestic travel arrangements and expense documentation
- Prepare executive presentations, decks, briefing materials, and meeting packets
- Track leadership action items, deadlines, and follow-ups
- Maintain organized digital and physical filing systems
- Support executive-level meetings, leadership offsites, and internal communications
- Handle sensitive and confidential information with professionalism and sound judgment
- Manage relationships with external hotel and event venue partners
- Coordinate planning and setup for leadership meetings, team events, and commercial conferences
- Partner with hotels on room blocks, meeting space, catering, and on-site logistics
- Travel periodically to support on-site setup and execution of conferences or team events
- Ensure events are executed with professionalism and reflect leadership expectations
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What This Job Offers
Job Type
Full-time
Career Level
Senior
