Executive Assistant & Office Coordinator

Spring Health•San Francisco, CA

6h•Onsite

About The Position

Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant / Office Coordinator to support key leaders in our San Francisco office while helping create a seamless in-office experience for employees and visitors. This role will be a key operational presence in the SF office, while supporting our Chief Technology Officer and Chief Information Security Officer. This is a full-time, in-person role based in San Francisco, Monday through Friday. This role will report directly to the Manager, Executive Support. Occasional travel may be required for team or company events and/or meetings.

Requirements

3+ years of experience supporting senior leaders or executives in an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role
Strong calendar management, prioritization, and organizational skills
Excellent written and verbal communication
High level of professionalism, discretion, and judgment
Ability to anticipate needs and operate with urgency in a fast-paced environment
Experience coordinating in-office logistics, events, or workplace operations
Comfort balancing both executive support and office-facing responsibilities
Proficiency with Google Workspace, Slack, and other collaboration tools
Must be able to work in the San Francisco office five days per week
Must be able to lift up to 30 pounds

Responsibilities

Proactively manage complex calendars, meetings, and priorities for supported leaders
Prepare leaders for meetings by coordinating agendas, materials, and briefing documents
Track deadlines, action items, and follow-ups to ensure strong execution and visibility
Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
Draft, proofread, and edit emails, presentations, and other business documents
Support team meetings, All Hands, and offsites through planning, logistics, and execution
Partner closely with leaders to anticipate needs, flag risks, and help them stay ahead of commitments
Handle sensitive and confidential information with professionalism and discretion
Manage expenses and other administrative workflows accurately and on time
Create a welcoming, organized, and high-functioning office environment for employees and visitors
Serve as the primary point of contact for guests, vendors, and office visitors
Oversee front desk and day-to-day office operations, including supplies, snacks, mail, catering, and common spaces
Support conference room readiness, meeting logistics, and in-office events
Partner with cross-functional teams, including People and Workplace, on office operations and special projects

Benefits

Health, Dental, Vision benefits start on your first day
Access to One Medical accounts
HSA and FSA plans available, with Spring contributing up to $1K for HSAs
Employer sponsored 401(k) match of up to 2%
Yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents
Competitive paid time off policies including vacation, sick leave and company holidays
Parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents (at 6 months tenure)
Access to Noom, a weight management program
Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses
Access to Wellhub, which connects employees to the best options for fitness, mindfulness, nutrition, and sleep
Access to BrightHorizons, which provides sponsored child care, back-up care, and elder care
Up to $1,000 Professional Development Reimbursement a year
$200 per year donation matching to support your favorite causes