Executive Office Coordinator
About The Position
A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career. We are looking for an Assistant Director of Administration to help manage and improve the efficiency of our Company’s operations. This role will support the Director of Administration, and assist with supervising the administrative staff, guide operating methods, update senior executives, analyze financial data, and recommend operating procedures and policies. This position reports directly to the Director of Administration and will also provide administrative support to the Vice President of Food & Beverage. This position requires an extremely detail orientated person who is results-driven, ethical with a high degree of integrity and confidentiality.
Requirements
- Bachelor’s degree in Business or similar or the equivalent years of experience preferred
- Minimum of 5 years of administrative experience in similar role with proven success interacting, partnering, and networking with all levels of management, including executives (directors and Vice Presidents) in a fast-paced dynamic environment
- Ability to communicate efficiently and effectively and maintain effective working relationships with executives and operations leadership team
- Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands, and change course of action quickly in a fast-paced environment while maintaining professionalism
- Must possess exemplary planning and organizational skills
- Must possess high level confidentiality and integrity
- Must possess strong cognitive and judgment decision making capabilities
- Must be dependable
- Must be people-orientated
- Must be adaptable/flexible
Nice To Haves
- Knowledge in Food & Beverage operations is a plus
Responsibilities
- Oversee day-to-day operations
- Training of administrative staff
- Maintain confidentiality of all Company affairs and staff
- Maintain corporate relationships
- Monitor financials and operating expenses
- Provide updates to executives on business performance
- Coordinate and prepare presentations to include monthly meetings
- Liaise with other departments
- Creates F&B analytical reports for the Vice President of Food & Beverage
- Coordinate Capital Projects for F&B with vendors and VP of Engineering
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Manager
