Office Coordinator and Executive Assistant
About The Position
Be the operational heartbeat of our Commercial Headquarters. If you thrive in fast-paced environments, bring structure to complexity, and enjoy being at the center of executive operations, this is a highly visible role where no two days look the same—and where your impact is felt daily. At Pretium Packaging, we don’t just manufacture plastic containers; we help shape the packaging behind some of North America’s most recognized brands. Our Birmingham, Michigan office serves as our Commercial Headquarters and Concept Design Studio: a dynamic, design-forward space where strategy, innovation, and customer engagement converge. We are seeking a seasoned, highly capable Office Coordinator & Executive Assistant to oversee headquarters operations and serve as a trusted operational partner to three Senior Vice Presidents. About Us: Pretium Packaging, founded in 1992, is a leading supplier of injection-blow molded plastic containers, known for delivering superior quality, value, and customer service. With 20 manufacturing locations across North America, we provide innovative, high-performance packaging solutions to a diverse portfolio of brand owners in the U.S. and Canada. Why This Role Stands Out Direct exposure to senior commercial leadership and executive operations High-visibility role supporting strategic priorities and day-to-day execution Ownership of office operations for a flagship commercial headquarters Hands-on involvement in leadership meetings, offsites, and conferences Collaborate with senior leaders to define processes and workflows for the operations of the Birmingham office, and workplace experience Collaborative, innovation-driven headquarters environment
Requirements
- Bachelor’s degree preferred
- 5+ years of experience in office management, executive assistant, or senior administrative roles
- Experience supporting multiple senior leaders in a fast-paced environment
- Strong familiarity with administering established policies, procedures, and workflows
- Excellent organizational and time-management skills
- Strong judgment and discretion in handling confidential matters
- Professional written and verbal communication skills
- Ability to manage complex, interrelated tasks with minimal direction
- High attention to detail with strong follow-through
- Creativity and problem-solving mindset
- Proficiency in Microsoft 365 tools (Outlook, Teams, Excel, PowerPoint)
- Ability to influence processes and foster effective collaboration without formal authority
Responsibilities
- Manage the full scope of day-to-day office operations
- Oversee clerical and administrative workflows such as scheduling, work processing, reporting support, and coordination activities
- Manage purchasing, maintenance, and repair of office supplies, equipment, and shared resources
- Own vendor relationships related to facilities, office services, hotels, and event partners
- Coordinate building services, facilities needs, and maintenance activities
- Prepare conference rooms and shared spaces for executive, customer, and leadership meetings
- Support onboarding logistics and workspace setup for new hires and visiting employees
- Track office-related expenses and process vendor invoices accurately and on time
- Serve as a key liaison between the Commercial Headquarters and plant or corporate locations
- Develop, document, and improve processes and procedures to ensure efficient, cost-effective office operations
- Identify opportunities for procedural improvements and make recommendations to leadership
- Manage complex calendars, scheduling, and meeting coordination
- Coordinate domestic travel arrangements and expense documentation
- Prepare executive presentations, decks, briefing materials, and meeting packets
- Track leadership action items, deadlines, and follow-ups
- Maintain organized digital and physical filing systems
- Support executive-level meetings, leadership offsites, and internal communications
- Handle sensitive and confidential information with professionalism and sound judgment
- Manage relationships with external hotel and event venue partners
- Coordinate planning and setup for leadership meetings, team events, and commercial conferences
- Partner with hotels on room blocks, meeting space, catering, and on-site logistics
- Travel periodically to support on-site setup and execution of conferences or team events
- Ensure events are executed with professionalism and reflect leadership expectations
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
